How to cut the time spent reviewing projects by half [Case study]

Aptos Case Study

Reporting in the business world has the primary role of keeping your stakeholders well informed about the ongoing operations. By tracking the critical key performance indicators (KPIs), you can evaluate the effectiveness of current strategies and take course-correcting decisions to mitigate the negative impact before it’s too late. But what if you don't have a centralized format for reporting project status? Read on to find out how a retail solutions provider solved this problem and drastically reduced the time spent in project review meetings.

Challenges of reporting in the absence of centralization

Reports come with several intrinsic problems that are in direct correlation with the size of the company and the complexity of the work. For instance, in non-centralized reporting environments, the organization relies heavily on a handful of star employees, rather than leveraging the full potential of the entire team; centralization lowers this dependency.

Being able to track and report the progress of an operation accelerates the integration of junior staff members within ongoing projects and makes optimal use of available resources. Other challenges that can be overcome by switching to a unified reporting model might include:

  • Lack of understanding regarding the current project status
  • Inconsistent interdepartmental communication
  • Limited awareness about key performance metrics and their impact
  • Very few means to accurately benchmark performance
  • Inability to determine and reproduce the most effective solutions
  • A lot of time spent collating and interpreting the data

Another caveat, according to a study made by EY Global, is that well over two-thirds of CFOs consider the growing volume of data collected nowadays has a negative effect on the relevancy of the insight obtained. In other words, being bombarded with a flood of unstructured information can, in fact, be counterproductive for decision making. As such, the requirement for a centralized reporting strategy is crucial to the success of your business.

Case study: how Aptos standardized their project reviews

To better understand the impact, let’s examine how report standardization helped Aptos, a company specialized in the development and integration of cloud-based solutions for the retail world. A quick look over their client list reveals major players from various industries, including but not limited to J.C. Penney’s, CVS and Bed Bath & Beyond, but also niche brands like Michael Kors, Movado and Tommy Bahama.

Peter Taylor, the Head of Global PMO for the company, was on the lookout for a centralized reporting tool, one that could build standardized Gantt chart-like reports in a consistent and easy to update format. His main concern was to eliminate from the equation reports that were clunky and difficult to read, by providing Project Managers with a one-size-fits-all solution.

The answer came from one of their project admins, who discovered Office Timeline, a PowerPoint add-in that creates professional-looking project visuals in seconds. Because it’s such a straightforward application, implementing it in her daily reporting process was a breeze. Soon, other employees in that branch started using it as well, and news reached the head office.

Rolling out Office Timeline as a standardized reporting solution was seamless, and it wasn’t long before the benefits became noticeable. In short, the company reported that project reviewing time was effectively sliced by half and the reporting procedures were simplified a great deal.

To put that into perspective, prior to integrating Office Timeline, there were four weekly calls (1.5 hours each) just for reviewing project progress with the PMs. After the implementation, everything is handled in just two meetings. The PMs are now free to put more time into working closely with the clients and developing better solutions to answer to their needs.

Read the full case study

5 tips & tricks to help you address your reporting challenges

Selecting a suitable reporting tool is just the first step towards optimizing the process of reporting, albeit a critical one. In order to really make the most of it, we’ve selected a couple of tips to help you get started:

1. Setting strategic goals

Diana Scharf-Hunt, the author of several best sellers on time management techniques, once noted that "Goals are dreams with a deadline", and deadlines are an excellent reminder to always keep the endgame in mind. Defining what a successfully-achieved objective looks like allows you to reverse engineer the KPIs and divide it into 3-4 subordinate goals, as well as splitting the tasks accordingly.

2. Selecting the correct KPIs to track (according to the audience)

Don’t put all your KPIs in one basket, conventional wisdom teaches us. To capture the attention of your viewers, a good place to start is to ask yourself who the audience is. For instance, a Marketing manager will be interested in a completely different set of data than the team leader of the Sales department. Filter the KPIs in your report accordingly and deliver each bit of information to the correct recipient.

3. Transforming data into a storyline

According to modern adult learning theories, the human mind can absorb data much easier when it is structured in the form of a linear story. Hard data featuring numbers and percentages must, therefore, be outlined in the context of a narrative. One way to achieve this is by creating timelines that display historical progress. Bonus: Place the KPIs on the roadmap and contrast them against past values to create trend predictions.

4. Creating clear and visually appealing graphical representations

Still on the subject of how our brain processes and interprets data, there’s a limit to how much information you can feed the audience before they feel overwhelmed. As a result, this translates into decision fatigue, the inability to make high-quality choices. In reporting, the rule of thumb should always be ‘’less is more”, especially in terms of selecting the KPIs to present. When you’re creating graphs, place the emphasis on an average of 3 major KPIs. If others must be included, make sure they don't share the same spotlight.

5. Shifting from paper to digital

Paperback reports may have been all the rage in the past, but the advent of technology allows us to move past the outdated model and towards the digital age. Significantly easier to compile and update, reporting software can help you create clear, simple, professional-looking charts and graphs. At the same time, some solutions integrate collaborative features. These allow other teams to offer their input, based on which management can reach accurate conclusions and take grade-A business decisions.


In the words of Henry Ford, "Most people spend more time and energy going around problems than in trying to solve them". Improving the way reporting is conducted in your organization will have a major impact on how resources (time, funds, employees, etc.) are allocated and, in turn, productivity will grow. Centralized reports guarantee that all stakeholders have access to the information they need when they need it, and all business decisions are made based on real data.

Quickly turn project data into professional timelines

Build stunning timelines, roadmaps and Gantt charts that are easy to make and simple to communicate. Get the advanced features of Office Timeline Pro free for 14 days.


Christopher Columbus Timeline

Christopher Columbus Timeline of life and America discovery

Christopher Columbus is certainly a very controversial historical figure, and the crashing waves this dispute unleashes are tall enough to capsize the Santa Maria and the rest of the Spanish Armada in one swoop. He is praised by some as a daring Genoan explorer, without whom it may have taken a few hundred years longer for the world to be fully charted. On the other hand, there are others who contest Columbus' merits and vilify him as a brutal invader who took advantage of the indigenes' naivete, forcing them into slavery and decimating the local population.
However, one thing is certain: the voyage he set out on in 1492 with the blessings - and gold - of the King and Queen of Spain would not only alter the course of history but cartography as well. Let's embark on a journey through some of the most important moments in the life of the man who bridged the old world and the new one.

Columbus Day celebrations around the globe

To acknowledge his achievements, the United States celebrates Columbus Day on October 12. On this day back in 1492 Columbus dropped anchor in the Bahamas, while en route to what he believed were the Indies.
Not all countries are so eager to honor the arguably the most famous navigator in the world though. In Venezuela, for instance, October 12 marks the celebration of 'Día de la Resistencia Indigena', which translates to 'The Day of the Indigenous Resistance', commemorating the locals' fight against the invasion of the Conquistadors; a fairly recent event, it began in 2004, when a century-old statue of the Italian navigator was torn down.
Other Latin American nations have different names for it, like Argentina's 'Day of Respect for Cultural Diversity', Uruguay's 'Day of the Americas', Peru's 'Day of the Discovery of America' or Colombia's 'Day of the Races'. 

Was Columbus the first explorer to drop anchor on the American continent?

As it turns out, not exactly. Christopher Columbus did plant Spain's 'Castile and Leon' flag on American soil, no argument here. Nonetheless, the first footprints on the shore are said to belong to Leif Eriksson, a Norse explorer from Iceland. Historical records suggest that on the return journey to Greenland, Eriksson strayed from the charted path and the winds guided his ship to a region in North America, which he dubbed 'Vinland'. This story is not without controversy either, as some accounts like the 'Groenlendinga Saga' place a trader by the name of Bjarni Herjulfsson in the area 14 years ahead of Eriksson. What's more, according to saga, Leif Eriksson did not come to the new world due to a course-plotting error. Instead, he learned about Vinland from Herjulfsson and decided to check it out for himself. Whoever was first, Columbus' expedition paved the way for European powers to colonize the new continent and gain access to its abundance of resources.

The new world or the old one?

It might sound strange, but our expert navigator never really accepted the fact that his journeys didn't take him to an undiscovered part of the Indies and that he had, in fact, found a completely new and uncharted landmass. His journal entries show us that he refused to budge, even in the face of overwhelming evidence, and continued to believe he was really close to the East Indies. The confusion likely comes from a miscalculation he made when estimating the Earth's size.

The exploits of Christopher Columbus were mapped out chronologically using Office Timeline, a professional and easy to use Gantt chart maker that can quickly generate a beautiful graphic representation for your project's stages within minutes. You can try it out in the free version, but access to the more complex features such as 'Swimlanes' is only available in the Pro edition. Download the Christopher Columbus timeline as a .PPT file and have fun moving the elements around, using either our add-in or the native PowerPoint controls.

Quickly turn project data into professional timelines

Build stunning, uncomplicated timelines and Gantt charts that are easy to make and simple to communicate. Get the advanced features of Office Timeline Plus free for 14 days.


Easily Share and Collaborate on a Timeline

Share and collaborate Office Timeline

Managing a project, big or small, requires effective team coordination and constant communication with management and clients. That usually means a lot of planning, tracking, sharing, aligning, updating, presenting, updating again, and sharing again. 

What you need is a simple collaborative tool to help you build presentation-ready timelines and Gantt charts, manage them together with your colleagues, and share them with anyone without too much fuss. With the sharing and collaboration tools available in Office Timeline Online, you can streamline planning, delegate tasks, align teams, and clue in stakeholders fast and easily.

Share and collaborate on timelines with anyone

Our timeline and Gantt chart maker lets you share a timeline in different ways depending on who you are working with and what your intention is. It is simple and intuitive.

  • Do you want your team members to collaborate on a timeline with you? Invite them as collaborators and choose whether you allow them to edit your plan and share it further or not. You can add or remove collaborators or change their permissions at any time, at the click of a button.

  • Invite collaborators to your timeline

  • Do you want to delegate work and easily show everyone who's doing what? Assign tasks or milestones to team members, and they'll be notified via email and inside the web app about their responsibilities. They'll also be able to see the full timeline, so they'll always know how their work fits into the big picture.

  • Assign tasks in Office Timeline Online

  • Do you need a quick and easy way to share your updated plan with execs or clients? It takes a second to create a shareable, view-only link to your timeline and send it to them. Because we know they're busy, we made it so that they can access it instantly, without having to create an account or log in to Office Timeline Online.

  • Create shareable link to your timeline

To find out more about collaborating in Office Timeline Online, please see our detailed how-to guide here.

Ready to share and collaborate? Log in to the web app now and try out for yourself!

The Best Timeline Software and Timeline Makers of 2020

Top 10 Timeline Maker Software

Why use a timeline maker?

Complicated information such as plans, events or projects are better understood when visualized. Timeline software has become an essential tool for quickly visualizing and communicating projects, plans or roadmaps in a way that is easy for audiences to understand. Business professionals such as planners and project managers often use timeline makers to illustrate complex event sequencing or the chronological order of project work. Whether it’d be for reporting on past progress, present status and future events, or communicating the critical milestones required to attain a business goal, timeline creators are the most effective and efficient way to do it.

  Top 10 timeline maker shortlist

  Here are the best tools for when you want to create timelines:

  1. Office Timeline
  2. Tiki-Toki
  3. Sutori
  4. Preceden
  5. Timeline Maker Pro
  6. Timeline 3D
  7. Aeon Timeline 2
  8. Timeline JS
  9. Timetoast
  10. ReadWriteThink

How to choose the best timeline creator

Depending on the user’s needs and requirements, the answer to this question will vary. However, there are some fundamentals that should always be considered when evaluating any timeline maker software:

  • What type of visuals will it produce?
  • Does it have a simple, modern and easy-to-use interface?
  • Will it synchronize with other apps like Microsoft Excel?
  • Is it compatible with modern browsers and operating systems?
  • Does it enable rich customization of the visual once it has been created?
  • Is it reasonably priced?
  • Is it improving and developing rapidly?

The ultimate timeline maker list

There are many options available on the market, so finding the best fit can be a challenge. To get you started, we’ve put together a list of 10 best timeline creators. The scale used for ranking these was based on the several points listed above.

1. Office Timeline

Timeline Made with Office Timeline

Timeline maker and Gantt chart creator that comes in two flavors: as the desktop add-in Office Timeline and web-based app Office Timeline Online; suitable for any non-tech users, but specifically addressing project management professionals.

  • Type of visuals produced (1 p): Designed as a PowerPoint extension, Office Timeline allows the fast creation of professional-looking timelines, Gantt charts and roadmaps right inside the popular slide-maker platform. The resulted visuals can be downloaded as native PowerPoint slides that can be easily opened and edited by third parties without having to install the app. The same type of visuals is produced by its online counterpart. Other formats to which the graphics can be exported are .png image and Excel file.
  • Interface (1 p): The desktop add-in boasts an intuitive interface, a smart layout engine which automatically generates your visual, and a Timeline Creator Wizard that assists new users in getting familiarized with the tool more easily. Both the PowerPoint plug-in and the online app ensure simplicity and easy data management with a drag & drop interface.
  • Sync with other apps (1 p): The desktop add-in integrates with Microsoft Project, Excel, Smartsheet, and Wrike, whereas the online app allows data import from Project and Excel.
  • Browser/OS compatibility (1 p): The PowerPoint plug-in is compatible with Windows OS, while the web app works in any browser, whether Mac or Windows OS is used.
  • Customization options (1 p): Both versions provide a host of customization and styling functionalities (shapes, colors, percentage complete, duration, status indicators) for an enhanced and refined differentiation between events, a rich gallery of pre-designed templates and the ability to import files to help users get started faster.
  • Price (1 p): The desktop add-in comes in a free and paid version, the latter at $99 for a 1-year license; the basic plan is fully functional, however the paid package unlocks extra functionalities such as import and sync from MS Project and Excel, more items allowed on a slide, completion percentage and others. The online version has a similar pricing system, users having the possibility to opt for a free account (with unlimited number of milestones and tasks to add to a timeline, but the ones which exceed 10 items are watermarked) or pay $59/year for the Plus edition of the tool (watermark removed).
  • State of development (1 p): Continuous development through regular updates that give users access to new features or enhancements without having to pay extra once they acquire their license. Here is the desktop add-in’s version history, and the online app’s one can be found here.

Final rating: 7/7

2. Tiki-Toki

Timeline Made with Tiki-Toki

General description: Web-based timeline maker software that provides numerous use scenarios to streamline various projects (suitable for businesses, teachers, charities or lawyers).

  • Type of visuals produced (1 p): Interactive, multimedia timelines created directly in the browser and which can be shared as unique, embeddable URLs; users can choose between 2D and 3D views to visually represent biographies, history and legal timelines, schedules and others.
  • Interface (1 p): Built-in search and filtering functions, four different view types, zoom in/out functionality, adjustable panel size, 3D or 2D timeline layout and spacing options that can be switched with one click.
  • Sync with other apps (0.5 p): Integration with YouTube and Vimeo.
  • Browser/OS compatibility (0.75 p): Mainly a cloud-based software, it is also available as a desktop app for Mac and Windows (only for Chromebooks); however, since Google has announced its intention to close down the Chrome app environment for Windows, TikiToki developers no longer guarantee if the software continues to work on Windows devices.
  • Customization options (1 p): Color and category-based customization options, customizable time spans, collaboration and group edit functionalities, as well as the ability to include multimedia (images, videos and audio)
  • Price (0.5 p): Users can choose between 2 types of accounts: the Free account (limited to only 1 timeline) and the Premium account (prices ranging from $7.50 to $25/month depending on scale)
  • State of development (1 p): Regular updates and improvements brought to the software, with a history of the past and upcoming features available here.

Final rating: 5.75/7

3. Sutori

Timeline Made with Sutori

General description: An online timeline maker software that is mainly targeted at teachers and students, but also a reliable tool for business needs.

  • Type of visuals produced (1 p): Collaborative timeline presentations that include texts, graphics, video and audio materials from multiple sources; the visuals can be accessed and edited by other users (account and invitation to view required), shared via email, social media, or as a link or embeddable code.
  • Interface (1 p): Applies social media patterns to enable users to produce engaging content, either from scratch or from ready-made templates.
  • Sync with other apps (1 p): It integrates with a wide range of learning management systems like Canvas, Blackboard, Instructor, Moodle, and it lets users embed resources from all the Google Suite, PDF files, and links for any website.
  • Browser/OS compatibility (0.5 p): Sutori works on Chrome, Safari, Firefox and Edge browsers.
  • Customization options (1 p): Includes interaction, annotation and collaboration tools, as well as a quiz feature for performance assessment; it also allows progress tracking and live feedback.
  • Price (0.3 p): For teachers - available with free and paid accounts ($99/year/user), with the latter unlocking access to a wider gallery of templates and plans, unlimited number of timelines, saving and printing offline features and more. A license for 6 educators reaches 500/year, whereas a school-wide license with LTI integration costs $2000/year. For business users, there is also a free plan available, whereas the starting price for a Pro plan is $399/year (costs established depending on the level of added customization requested by customer).
  • State of development (0.75 p): A steady pace of development, with updates on new features and enhancements published on the website’s blog page.

Final rating: 5.55/7

4. Preceden

Timeline Made with Preceden

General description: An easy-to-use web timeline creator that helps users create visuals for business, educational and non-profit audiences.

  • Type of visuals produced (1 p): Timelines and project roadmaps that can be shared and exported in multiple formats (downloaded as spreadsheet, printable PDFs or images, and shared through its URL or as embeddable code).
  • Interface (1 p): User-friendly interface which ensures seamless visualization of milestones, dates and deadlines, with templates for biographies, corporate planning visuals and history graphics.
  • Sync with other apps (0.25 p): Microsoft Excel
  • Browser/OS compatibility (1 p): As a web-based tool, it is compatible with any type of browser.
  • Customization options (0.75 p): event group function (similar to swimlanes), timeline appearance customization options (colors, shapes, external resource attachment feature).
  • Price (0.5 p): Provides free and paid licensing options, with the former limited to the creation of a single timeline with 10 items tops, and the latter with unlimited timelines, data import flexibility and other extras at a price ranging from $29 to $179/year based on type and number of timelines.
  • State of development (1 p): Monthly updates announced via a Monthly Release Notes Newsletter. As a Preceden user, you can subscribe to the newsletter by following the steps described here.

Final ranking: 5.5/7

5. Timeline Maker Pro

Timeline Made with Timeline Maker Pro

General description: A desktop timeline maker that can cater to a variety of users, including investigators, researchers and planners.

  • Type of visuals produced (1 p): Timelines that can be copy-pasted into documents, exported into .jpeg, .png or .bmp images, .ppt, PDF and HTML formats.
  • Interface (0.75 p): Easy-to-use interface, offering embedded themes and a wide range of styles for data visualization, as well as a built-in presentation mode which lets users to instantly share charts (read-only format) with collaborators or colleagues (however, creating an account is required)
  • Sync with other apps (1 p): It has an Import Wizard for any CSV, TXT, MS Project files and a copy/paste feature for MS Excel.
  • Browser/OS compatibility (0.3 p): Compatible with Windows OS (XP, Vista, 7, 8, 8.1, and 10).
  • Customization options (0.75 p): Category colors, custom fields and adjustable event labels for enhanced visual differentiation; it allows the addition of annotations, comments, and feedback to support the chart data (linking to external sources, multimedia files or websites).
  • Price (0.75 p): No free plan available (only a 14-day free trial); the paid version is available as a ‘lifetime’ license with prices ranging from $49 up to $535 per user.
  • State of development (0.5 p): A regular but slow enhancement pace; release history for the software can be accessed here.

Final rating: 5.05/7

6. Timeline 3D

Timeline Made with Timeline 3D

General description: Desktop/mobile device timeline software that allows Mac and iOS users to build 3D animated timelines.

  • Type of visuals produced (1 p): Interactive 3D timeline charts of business deadlines, world history, family trees and other types of data, with optimized display on retina screens. The resulted visual can be exported into 2D and 3D formats, as a web page and uploaded on a server, downloaded as a Keynote or PowerPoint slideshow or as a printable PDF file.
  • Interface (1 p): Coded to use the latest Apple frameworks for enhanced performance and stability, the software’s interface supports complex timelines with 3D perspective and employs auto-layout intelligence and a context rendering engine; it also offers a drag & drop functionality to add media, arrow keys or Bluetooth remote shortcuts to fly over the timeline, the M key shortcut to zoom into attached media, search and filter functions to find certain details of one’s presentation.
  • Sync with other apps (0.3 p): Keynote, import function from iCloud Drive and other sources.
  • Browser/OS compatibility (0.5 p): available for Mac OS X and for iOS. It can be downloaded and installed through Apple’s App Stores.
  • Customization options (0.75 p): Offers an advanced date parsing logic, event categories for color-coding of events; it accommodates HD video content, with enhanced render quality of animations, lighting and other effects, along with output resolutions up to 4K; separate themes for screen display and printing,
  • Price (0.3 p): Free of charge when a series of Mac and iOS apps are purchased (depending on the type of format in which you want to present your timeline, you might require more expensive apps)
  • State of development (1 p): Regular and important feature updates that are listed here.

Final rating: 4.85/7

7. Aeon Timeline 2

Timeline Made with Aeon Timeline

General description: Desktop timeline creation tool that’s a good fit for creative, instructional and course authors, legal practitioners and project managers.

  • Type of visuals produced (0.75 p): Timelines that can be exported to CSV files, .jpeg or .png images, PDF file (for Mac users only) or into an interactive, read-only web format.
  • Interface (1 p): Easy navigation with zoom in/out, scroll up/down and search functions.
  • Sync with other apps (0.25 p): Integrates with Scrivener.
  • Browser/OS compatibility (0.7 p): Works as a desktop tool both on Mac and Windows operating systems, and as a mobile app for iOS.
  • Customization options (1 p): Flexibility ensured with various display options, predefined and customizable templates; controls that help highlight and group activities (e.g. bookmarks, collapse lanes, nest event and filter features, dependencies, assignation function between employee/resource and events).
  • Price (0.5 p): The software offers a fully-functional 20-day trial, and the paid version is available at $50/year per license. Volume discounts apply for bulk purchases, and a 15% discount for students and educators. The version for iOS requires separate purchase from the desktop version.
  • State of development (0.5 p): Regular updates that arrive earlier for the versions downloaded directly from the site (as opposed to the iOS version, for which updates come via App Store). Users that want to revert to older versions can find links to previous releases here.

Final rating: 4.7/7

8. TimelineJS

Timeline Made with TimelineJS

General description: An open-source timeline maker designed by the Northwestern University Knight Lab that allows the creation of rich timelines from a Google Spreadsheet.

  • Type of visuals produced (0.3 p): Interactive timelines which can be customized and shared as URL or embedded as HTML code on one’s webpage. However, once published, the visuals created from a Google Spreadsheet are public to anyone who comes across it.
  • Interface (1 p): Quite straightforward layout, with clear instructions on how to get started.
  • Sync with other apps (0.5 p): Supports media from diverse resources like YouTube, Twitter, Vimeo, Google Maps, Wikipedia, SoundCloud, Vine and others.
  • Browser/OS compatibility (0.75 p): Designed and tested primarily for Google Chrome, the software is effectively with any other browsers (except Internet Explorer versions before IE10).
  • Customization options (0.5 p): A pretty standardized look for the final output, but it does allow the attachment of external media to enliven the visual a bit. More complex structures can be built by tech-savvy users mastering JSON skills. Creating timelines with ancient dates is also a possible.
  • Price (1 p): Free
  • State of development (0 p): Irregular, no release history available.

Final rating: 4.05/7

9. Timetoast

Timeline Made with Timetoast

General description: A web-based timeline that lets users to design and build their own interactive timelines directly from their browsers upon registration.

  • Type of visuals produced (0.5 p): Historical timelines, product launch roadmaps or other types of chronologies, which can be downloaded as .jpeg or .png images or as GIFs.
  • Interface (0.5 p): Graphical interface with no drag & drop functionality, but which supports showing images on the timeline; visuals can be viewed in both horizontal and list modes; users can start building timelines from templates grouped in categories (BCE/BC date timeline creation is possible).
  • Sync with other apps (0.3 p): Allows data import from various sources, but no integration with other apps.
  • Browser/OS compatibility (0.75 p): Works with any type of browser.
  • Customization options (0.2 p): Timeline color customization options to match the color scheme of the site into which the visual is to be embedded (only for Pro Plan subscribers).
  • Price (0.5 p): Comes with a public free single-user plan, and two paid packages ($71.88/year for 5 users and $107.88year for 35 users).
  • State of development (0.2 p): Slow enhancement, minor improvements (release history available on the official website’s blog page:

Final rating: 2.95/7

10. ReadWriteThink

Timeline Made with ReadWriteThink

General description: Free web-based timeline generator that allows simple sequential visualizations of events or processes.

  • Type of visuals produced (0.5 p): Horizontal timelines which support image display associated with time labels.
  • Interface (0.75 p): Easy-to-use drag & drop and item re-arrangement functionality; it allows saving incomplete work; visuals can be shared via e-mail.
  • Sync with other apps (0 p): -
  • Browser/OS compatibility (0.75 p): Works on any browser with Adobe Flash Player enabled.
  • Customization options (0.1 p): Flexible structuring by time of day, date, or event; labels with short or long descriptions.
  • Price (1 p): Free
  • State of development (0 p): No release history available.

Final rating: 2.85/7


Deciding which timeline maker is the best fit for you is ultimately dependent on your needs. Although our research is not exhaustive, it should give some direction on what to focus, based on these 7 criteria listed above.

The Best Timeline Maker Overview

Rank Software
Description Score
1 Office Timeline Timeline maker and Gantt chart creator suitable for any non-tech users, but specifically addressing project management professionals 7/7
2 Tiki-Toki Web-based timeline maker software that provides numerous use scenarios to streamline various projects 5.75/7
3 Sutori Online timeline maker software mainly targeted at teachers and students, but also a reliable tool for business needs 5.55/7
4 Preceden Web timeline creator that helps users create visuals for business, educational and non-profit audiences 5.5/7
5 Timeline Maker Pro Desktop timeline maker for a variety of users, including investigators, researchers and planners 5.05/7
6 Timeline 3D Desktop/mobile device timeline software that allows Mac and iOS users to build 3D animated timelines 4.85/7
7 Aeon Timeline Desktop timeline creation tool for creative, instructional and course authors, legal practitioners and project managers 4.7/7
8 Timeline JS An open-source timeline maker that allows the creation of rich timelines from a Google Spreadsheet 4.05/7
9 Timetoast A web-based timeline that lets users to design and build interactive timelines directly from their browsers 2.95/7
10 ReadWriteThink Web-based timeline generator that allows simple sequential visualizations of events or processes 2.85/7

Top 10 Roadmap Software Based on User Reviews

Best Roadmap Software

Quickly compare the best roadmap software for project management

Roadmap software is frequently used to plan the upcoming work on a project, helping project managers and their teams balance workload, coordinate and prioritize activities, and track progress in a transparent way. Despite the variety of roadmap apps in the market, choosing the best one for your team can be time-consuming as you’ll need to review all their various features and see if they suit specific needs or integrate with any other project management tools you may be already using.

Best roadmap software shortlist

To help you with the selection process, we’ve picked out 10 of the best roadmap tools in 2019 based on user ratings. The candidates are:

  1. Roadmunk
  2. Aha!
  3. ProductPlan
  4. ProWorkflow
  5. Targetprocess
  6. Office Timeline
  7. ProdPad
  8. Roadmap Planner
  9. Wrike
  10. Craft

10 top roadmap software for project management

In the overview of the best roadmap software below, you can find out more about the features, pricing, and main benefits of the best roadmap apps on the market today. You’ll also find an average user rating to help you quickly compare these tools.

1. Roadmunk

Average rating (GetApp, TrustRadius, G2 Crowd, Capterra): 4.63/5

Offering schedule visualization tools, project templates (called “roadmaps”) and team collaboration functionalities, Roadmunk is a cloud-based project management software suitable for all industries and businesses of all sizes. With a user-friendly interface, the product is easy to implement in an existing environment and allows customers to:

  • Rank tasks based on priority
  • Attach files to specific tasks
  • Create a roadmap starting from one of the pre-built designs available or by uploading CSV files or Jira data
  • Customize and configure the roadmap to suit a particular project
  • Export the roadmap in several popular formats and share them with colleagues
  • Assign one of three permission levels to team members (if the user is the administrator)
  • Try it out through a free trial (the paid subscription is on a monthly basis, with prices ranging from $19 to $99+ based on the plan the client chooses).
Roadmunk Customer Review

2. Aha! Software

Average rating (Software Advice, GetApp, G2 Crowd, Capterra): 4.54/5

Aha! is a cloud-based project management solution that allows users to create customized product, manufacturing, marketing, technology and consulting roadmaps, thus catering to a wide range of industries. Including Kanban boards, task lists, analytics and collaboration as primary features, the software supports agile and scrum workflows and integrates with applications such as Jira, Zendesk, Slack, Dropbox, Visual Studio, Trello and others.

The free trial option is available, supported by demos, a getting-started guide and knowledge base.

Aha! Customer Review

3. Product Plan

Average rating (Software Advice, GetApp, G2 Crowd, Capterra): 4.5/5

Managers who prefer to use visual overviews of their project to communicate plans for future work to teams of all sizes can find a reliable resource in ProductPlan. A cloud-based visual roadmap platform, it allows the easy and quick creation of roadmaps that can be customized with timeframes, tags, legends and filters, shared with viewers and exported as PDF, image or spreadsheet. Tracking any change or update made to the roadmap, the software integrates with major project management tools such as Jira, Slack, and Pivotal Tracker, helping users to avoid double work.

It comes in both free and paid versions (three plans – Business = $39/mo/user, Enterprise = $69/mo/user, and Enterprise Plus = $99/mo/user), the payment being billed annually.

Product Plan Customer Review

4. ProWorkflow

Average rating (GetApp, TrustPilot, G2Crowd, Capterra): 4.46/5

A cloud-based project management tool suitable for individual use and teams of 5 to 5,000, ProWorkflow helps users easily track tasks, progress, resources and invoices through customizable features tailored to their business profile.

Users can choose from three plans: Solo ($10/month) – ideal for freelancers, Professional ($20/month/user), and Advanced ($30/month/user) – most suitable for large teams. Customers who pay 1 year in advance get a 10% discount.

ProWorkflow Customer Review

5. Targetprocess

Average rating (Software Advice, G2 Crowd, Capterra): 4.44/5

Targetprocess is a cloud-based modular software that supports project management using a combination of Scrum, Kanban and the user’s preset work solution. Ensuring data visualization at every level of the organization, the tool allows users to prioritize incoming work with visual encoding cues, signal every change with live updates, and track progress and manage risks through alerts.

Targetprocess offers a 30-day free version, a free trial for their Company plan (which costs $20/mo/user) and an Enterprise package, with prices tailored to the customer’s needs.

Targetprocess Customer Review

6. Office Timeline

Average rating (GetApp, TrustPilot, G2 Crowd, Capterra): 4.42/5

An on-premise project scheduler that directly integrates into PowerPoint as an add-on, Office Timeline helps you automatically turn your data into easy-to-follow timelines and roadmaps. Offering pre-built, customizable templates and task-tracking features such as swimlanes, milestones on task or percent complete, the add-in integrates with common project management applications such as Wrike, Smartsheet and Microsoft Excel or Project for importing and exporting data pointers.

This PowerPoint roadmap maker offers three plans, Free, Plus ($59/year), and Pro ($99/year). While the free version is fully-functional, with the Pro edition you get to work with unlimited items per timeline, easy templates and helpful technical support.

Office Timeline Customer Review

7. ProdPad

Average rating (GetApp, TrustRadius, G2 Crowd, Capterra): 4.18/5

Offering diverse project management functionalities (Kanban, roadmaps, collaboration, idea management), ProdPad is a flexible product that integrates with Jira, Slack, Trello and other major tools used for project management purposes. Users get access to a different host of features and level of administrative rights depending on which of the three plans they select (Essential, Advanced and Performance).

Each of them comes with a free trial, whereas the paid versions cost $99/month (Essential), $299/month (Advanced) and $999/month (Performance).

ProdPad Customer Review

8. Roadmap Planner

Average rating (TrustRadius, G2 Crowd, Capterra): 4.1/5

Roadmap Planner is a desktop/mobile tool that allows organizations from various business domains to create business development, marketing and product vision roadmaps. Access to different planning, visualization, management, and data exchange functionalities depends on the plan users choose (Basic or Pro).

In terms of pricing, the only free version is the one with basic features for a single user, the options that include more users and different features implying subscription payment ($4.00/month/user).

Roadmap Planner Customer Review

9. Wrike

Average rating (Software Advice, TrustPilot, G2 Crowd, Capterra): 4/5

Suitable for both enterprises and SMBs, Wrike is a cloud-based project management solution that comes with Gantt charts, workload view for resource management, custom dashboards and calendars. Structuring via folders, tasks and projects and auto-assignment based on task status is possible as well.

Depending on the number of users and features required, users can choose from a variety of plans: Free (limited to 5 users and basic features), Professional ($9.80/mo/user), Business ($24.80/mo/user), Marketers and Enterprise.

Wrike Customer Review

10. Craft

Average rating (Software Advice, TrustPilot, G2 Crowd, Capterra): 3.82/5

Designed for teams in companies of all sizes across various industries, Craft is a cloud-based software that allows project and product managers to customize workflows, track time spent/progress in Scrum story points and add/update tasks and priority scores as needed. With features such as product road mapping, idea, task and release management, version control, and feedback collection, the tool helps efficiently plan product releases, milestones and initiatives within a project.

Users who try out the free 14-day trial and decide to buy can choose from three plans: Essential = $39/month/user, Pro = $89/month/user, and Enterprise = price established after sales consultation.

Craft Customer Review

Roadmap Software for Mac

Taking into consideration the clear tendency towards cloud-based roadmap solutions, we also recommend the free, online project scheduler from Office Timeline. Using the easy drag & drop interface of this relatively new web tool, you can create and update product roadmaps directly in your browser, and then download them as PowerPoint slides or .png images to present in meetings.


Choosing the right product roadmap software for your team and organization can be overwhelming. We hope this user review analysis will help you make an informed decision as to what option is best suited for you