Task management software has become a common “assistant” for project managers, helping them and their teams to properly plan and carry out their work, meet client requirements, and manage time, budget and risks. However, the variety of options available can leave one confused about where to begin, especially since many of these task manager apps are constantly expanding their range of functionalities.
To simplify the selection process, we've gathered 10 of the best task management tools in 2019 based on user reviews and ratings. These are:
Average rating (Capterra, G2 Crowd, TrustRadius): 4.9/5
Encompassing features such as graphical timesheets, invoicing and reporting, or manual and automatic time tracking, TimeCamp is an intuitive task management software that integrates with platforms such as Harvest, Xero, and Trello.
The tool has a free version with limited features, as well as multiple paid plans that can cost between $63 and $75 per year depending on the package you choose.
2. Office Timeline
Average rating (Capterra, TrustPilot): 4.55/5
Designed as an extension for Microsoft PowerPoint, Office Timeline is a lightweight task manager and project scheduler that automatically turns task and milestone data into easy-to-understand Gantt charts and timelines. Equipped with pre-formatted templates and task tracking features such as Percent Complete or Time Elapsed, the add-in also integrates with applications like Microsoft Project, Excel, Smartsheet and Wrike.
The PowerPoint task tracker comes in two versions, Free and Plus. While the free tool is fully functional, the Plus edition – which costs $59/year – unlocks more customization options and productivity features.
Average rating (Capterra, G2 Crowd, TrustRadius, TrustPilot): 4.42/5
A desktop and mobile task management app, ActiveCollab allows you to organize tasks based on their priority, generate a variety of reports, and create a collaborative work environment.
Users have access to a 14-day trial that enables them to get familiarized with the tool's interface and processes. Those who wish to purchase can choose between monthly billing ($7/month = $84/year) and annual billing ($75/year).
4. Evernote Business
Average rating (Capterra, G2 Crowd, TrustRadius, TrustPilot): 4.41/5
Allowing users to create, edit, upload, and share documents, Evernote Business stores all relevant information in one place and promises to unify workflows across teams and departments. The Business plan is priced at $14.99 per month ($179.88/year), but users can test it for free for 30 days.
Average rating (Capterra, G2 Crowd, TrustRadius, TrustPilot): 4.24/5
Smartsheet is a work execution platform with a spreadsheet-like interface and real-time task management, collaboration and automation tools. Enabling you to view data in different formats ranging from card and Gantt to calendar and grid, Smartsheet can be used for sprint and waterfall projects, sprint planning and product roadmaps.
The online task manager comes with a free 30-day trial and several pricing plans, the standard Individual plan costing $14/month ($168/year).
Average rating (Capterra, G2 Crowd): 4.07/5
Intervals is a web-based task management app that combines comprehensive time tracking and reporting features with task management options such as fully integrated and interactive Gantt charts. Built for small businesses to create a collaborative framework, it is ideal for web developers, consultants, IT firms and communications companies.
Users can test Intervals free of charge for 21 days, and subscription prices range from $59 to $299 per month ($708 – $3,588 per year) depending on the plan chosen.
Average rating (Capterra, G2 Crowd, TrustRadius, TrustPilot): 4.03/5
A cloud-based collaboration and task management software that offers enterprise-level security and scalability, Wrike is ideal for teams of more than 20 members. With features such as task assignment based on status, Gantt charts, workload view for resource management, custom dashboards and templates, as well as proofing tools, Wrike appeals to project managers and marketers alike.
Users can choose from several Wrike plans depending on the number of users and features required: Free (limited to 5 users and basic features), Professional, Business, Marketers and Enterprise. The featured Business plan costs $24.80/month ($297.6/year) and comes with a free trial as well.
8. Agile CRM
Average rating (Capterra, G2 Crowd, TrustRadius, TrustPilot): 4/5
Marketed as an all-in-one Marketing, Sales and Service automation platform, Agile CRM provides a drag-and-drop task management tool designed to simplify communication and task tracking between multiple teams or departments.
Prices start at $8.99/month ($107.88/year) and go up depending on the plan chosen. There's also a free task manager available, limited to 10 users and basic features.
Average rating (Capterra, G2 Crowd, TrustRadius, TrustPilot): 3.3/5
Used by companies and small businesses as a team task management tool, Bitrix24 comes with a broad range of organizational features to enhance efficiency at the individual and group level. Among the most used ones are task templates and roles, Gantt charts, supervisor view, task delegation and time tracking.
Bitrix24 offers multiple pricing packages, depending on the number of users and amount of online storage required. The Free plan allows up to 12 users and offers 5 GB of storage, while the popular Standard plan (for 24 users and 24 GB of storage) starts at $35/month ($420/year), but will be discounted to $31/month ($372/year) if you choose to pay for two years in advance.
Average rating (Capterra, G2 Crowd, TrustRadius): 3.56/5
AceProject is an online task management tool that offers time and cost tracking functionalities to help users manage projects from end to end and keep them on time and on budget. Its intuitive project dashboard gives you easy access to relevant data with color-coded graphs, and the Gantt chart feature lets you view the details and status of a certain project so you can make informed decisions.
AceProject comes with a free version, limited the amount of users, projects and storage available, as well as four paid plans that range between $24 and $199 per month ($288 - $2,388 per year).
Since task management software development seems to move towards simple web-based solutions, we have a bonus suggestion for you: a free visual task manager called Pincello. Relatively new on the market, the tool lets you make timelines and Gantt charts directly in your browser, update them easily using drag & drop, and download them as PowerPoint slides or .png images to present in meetings.
Of course, in the end, choosing a task management system comes down to the specific needs of each team, but we hope our suggestions will at least help you form an opinion about what tools and functionalities are most popular with professional users today.
If you consider that any other examples are worthy of being included in this list, please leave your suggestions in the comment section.
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