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A thorough introduction to the fundamentals of the Agile in Project Management
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An Agile template is a pre-defined format that can be customized to visually structure and direct work within an agile development process, helping teams stay organized and aligned with the practices in use.
There are several different types of Agile templates, each with a specific purpose and use case. Some of the most common examples of such pre-built samples include:
This template is used to capture and prioritize user stories and requirements for a project, typically including columns for the user story, acceptance criteria, priority, and status.
Designed to track the work that will be completed during a specific sprint, this template includes columns for the user story, task, assignee, and status.
Visualizing workflows and tracking progress, it often features columns for to do, in progress, and done, as well as cards that represent individual tasks or user stories.
Typically including sections for what went well, what didn’t go well, and action items, this template is used to facilitate meetings that review finished sprints.
This template provides visual support for a daily stand-up meeting, where team members report on their progress, blockers, and plans for the day.
Tracking progress towards completing a sprint or a project, this sample comes as a line chart that shows the remaining work till the established deadline.
Structured as a bar chart that shows the start and end date of each task and the dependencies between them, this template is used to plan and track the overall progress of a project. As one of the most popular project management charts, this type of template proves its value beyond Agile methodologies.
To explore more pre-built models that can help you plan, track, and manage your projects, check out our collection of project management templates.
Below, we provide the answers to some of the most common questions regarding Agile project management.
The five phases of Agile project management are:
Envision - this is the initial phase of the project, where the project stakeholders come together to identify the problem or opportunity that the project will address, and to establish the project's goals and objectives.
Speculate - in this phase, the team begins to conduct research, generate ideas, and explore potential solutions to develop a high-level understanding of the problem and solution.
Explore - At this stage, the project is worked on with teams creating prototypes, conducting user research, and gathering feedback.
Adapt - This phase focuses on implementing changes and corrections based on customer and stakeholder feedback that resulted after the review of the previous sprint. The team iterates on the design and development of the product, so each part of the project meets end-user requirements.
Close - At this point, the team delivers the final product and closes out the project. They conduct a retrospective to review the project, document lessons learned, and make recommendations for future projects.
It's worth mentioning that these phases are not necessarily linear, and teams may move back and forth between them as they learn and adapt their understanding of the problem and solution.
Agile and project management are related, but they are not the same thing. Agile is a specific methodology for managing projects, while project management is a broader concept that encompasses a variety of different methodologies and frameworks, including the former.
In other words, Agile is one of the many approaches that can be applied to project management. Project management, on the other hand, is the overall process of planning, organizing, and managing resources to bring about the successful completion of a project. Project management can encompass a wide range of methodologies and frameworks, including Agile, Waterfall, and others.
Yes, Agile does include project management processes such as planning, monitoring, and review to ensure the project is delivered on time and within budget. These Agile project management practices are implemented throughout the project lifecycle with the help of visual management tools and ceremonies such as Sprint Planning, Daily Scrums, Sprint Reviews, and Sprint Retrospectives.
Originally created for software development, Agile project management can be applied to a wide range of industries and projects. Here are a few examples of environments where Agile can be used:
Marketing - marketers can implement Agile methods to plan, manage and deliver marketing campaigns in small, incremental steps (such as a series of social media posts). By regularly gathering feedback from stakeholders throughout the campaigns, marketing teams can thus become more flexible and able to adapt to changes in the market or shifts in strategy. Additionally, the use of Agile techniques will support constant communication and collaboration between team members, which can help ensure that everyone is working towards the same goals and that the project stays on track.
Universities - Agile methodologies, such as Scrum and Kanban, can be used by universities to manage and complete projects more efficiently. For example, Agile can guide initiatives like curriculum development, course delivery, or research and student projects, such as capstone projects or thesis work. Another area in which Agile can prove its worth for academic institutions is related to the management of administrative processes such as budgeting, planning, and decision making.
Military - Agile project management can be useful for military projects by fostering flexibility in the face of rapidly changing circumstances, promoting collaboration and communication among team members, and allowing for rapid iteration and delivery.
Automotive industry - empowering engineering teams to quickly develop and test prototypes in iterative batches, Agile project management is particularly useful in this industry, where new technologies and designs are constantly evolving. Moreover, Agile’s focus on collaboration and communication would encourage regular meetings and check-ins, which can help to ensure that all team members are aware of the project's progress and any issues that may arise. Finally, by favoring the implementation of feedback from customers and stakeholders early in the development process, this approach increases the chances of the final product to meet the stated needs and expectations.
Here are the 4 core principles of Agile, as originally declared in the Agile Manifesto for Software Development:
Individuals and interactions over processes and tools.
Working software over comprehensive documentation.
Customer collaboration over contract negotiation.
Responding to change over following a plan.
Although related, Agile and PMP (Project Management Professional) are different concepts. While Agile represents a specific framework for managing projects, PMP is a general certification offered by the Project Management Institute (PMI) that recognizes individuals who have the knowledge and experience to manage projects effectively. Based on the PMBOK (Project Management Body of Knowledge) guide, PMP is not tied to one specific methodology such as Agile.
The five essential principles or attributes that define any Agile method or process are:
Transparency - transparency in the way a team works and communicates leads to increased and shared understanding of the process among all concerned parties. It also helps creating a safe space where teams own their mistakes and collectively work toward their resolution.
Customer focus - this ensures that customer requirements are well understood, and the delivered solution is not just what they asked for but what they actually need.
Adaptability - an Agile team should be able to efficiently respond to any changing customer requirements expressed within the frequent feedback loops, thus ensuring that what is being worked on is synchronized with the end-user alongside the Agile project lifecycle.
Sense of ownership (shared leadership) - unlike traditional project management methodologies that place leadership with a dedicated project manager, Agile gives a large fragment of the decision-making process to team members. As the ones closest to the work’s technical details, they can actively bring valuable insights into how to execute their tasks best. This fosters an environment of shared ownership that motivates everybody to contribute in the best possible way toward completing the project.
Continuous improvement - with work broken down into small deliverables and continuously handed over to customers for their examination and feedback, Agile projects engage teams in frequent learning cycles alongside the project’s development. This contributes to the continuous refinement of a product or service to perfectly fit the target customer’s needs.
Simply put, Agile is a way of managing and completing projects in a flexible, collaborative, and efficient way. For a process or team to be agile, its main focus should be on:
Working on small batches;
Visualizing processes to create transparency;
Collaborating with the customer;
Getting feedback and implementing it as regularly as possible.
An Agile methodology is a set of practices and principles that guide teams towards the completion of a project by dividing the overall work into smaller, manageable chunks called iterations or sprints. It also focuses on gathering feedback from stakeholders throughout the entire project lifecycle to encourage close collaboration between the development team and the customer and the continuous improvement of the outcome.
Agile stands for "Agile software development." It is a set of methodologies and practices based on the Agile Manifesto, which emphasizes iterative, incremental delivery, flexibility, and collaboration between self-organizing, cross-functional teams.
The central idea behind Agile project management is the concept of "agility," which refers to the ability to move quickly and to easily adapt to changes. The word "agility" comes from the Latin "agere", meaning "to do" or "to act," and encompasses the capacity to make progress efficiently while also being able to change direction as needed.
Easily plan sprints, track work progress, and align processes with Office Timeline. The tool helps you generate clear, high-level project visuals that you can update on the fly as plans change to effectively communicate with teams, stakeholders, and clients.