Top 10 Task Management Software Based on User Reviews


Best Task Management Software

Task management software has become a common “assistant” for project managers, helping them and their teams to properly plan and carry out their work, meet client requirements, and manage time, budget and risks. However, selecting which application will work best for you can be confusing, since there are many task manager apps in the market and they are constantly expanding their range of functionalities.

To simplify the selection process, we've gathered 10 of the best task management tools in 2019 based on user reviews and ratings. These are:

1. TimeCamp

Average rating (Capterra, G2 Crowd, TrustRadius): 4.9/5

Encompassing features such as graphical timesheets, invoicing and reporting, or manual and automatic time tracking, TimeCamp is an intuitive task management software that integrates with platforms such as Harvest, Xero, and Trello.

The tool has a free version with limited features, as well as multiple paid plans that can cost between $63 and $75 per year depending on the package you choose.

Best Task Management Software

2. Office Timeline

Average rating (Capterra, TrustPilot): 4.55/5

Designed as an extension for Microsoft PowerPoint, Office Timeline is a lightweight task manager and project scheduler that automatically turns task and milestone data into easy-to-understand Gantt charts and timelines. Equipped with pre-formatted templates and task tracking features such as Percent Complete or Time Elapsed, the add-in also integrates with applications like Microsoft Project, Excel, Smartsheet and Wrike.

The PowerPoint task tracker comes in two versions, Free and Plus. While the free tool is fully functional, the Plus edition – which costs $59/year – unlocks more customization options and productivity features.

Office Timeline Customer Review

3. ActiveCollab

Average rating (Capterra, G2 Crowd, TrustRadius, TrustPilot): 4.42/5

A desktop and mobile task management app, ActiveCollab allows you to organize tasks based on their priority, generate a variety of reports, and create a collaborative work environment.

Users have access to a 14-day trial that enables them to get familiarized with the tool's interface and processes. Those who wish to purchase can choose between monthly billing ($7/month = $84/year) and annual billing ($75/year).

ActiveCollab Customer Review

4. Evernote Business

Average rating (Capterra, G2 Crowd, TrustRadius, TrustPilot): 4.41/5

Allowing users to create, edit, upload, and share documents, Evernote Business stores all relevant information in one place and promises to unify workflows across teams and departments. The Business plan is priced at $14.99 per month ($179.88/year), but users can test it for free for 30 days.

Evernote Business Customer review

5. Smartsheet

Average rating (Capterra, G2 Crowd, TrustRadius, TrustPilot): 4.24/5

Smartsheet is a work execution platform with a spreadsheet-like interface and real-time task management, collaboration and automation tools. Enabling you to view data in different formats ranging from card and Gantt to calendar and grid, Smartsheet can be used for sprint and waterfall projects, sprint planning and product roadmaps.

The online task manager comes with a free 30-day trial and several pricing plans, the standard Individual plan costing $14/month ($168/year).

Smartsheet Customer review

6. Intervals

Average rating (Capterra, G2 Crowd): 4.07/5

Intervals is a web-based task management app that combines comprehensive time tracking and reporting features with task management options such as fully integrated and interactive Gantt charts. Built for small businesses to create a collaborative framework, it is ideal for web developers, consultants, IT firms and communications companies.

Users can test Intervals free of charge for 21 days, and subscription prices range from $59 to $299 per month ($708 – $3,588 per year) depending on the plan chosen.

Intervals Customer Review

7. Wrike

Average rating (Capterra, G2 Crowd, TrustRadius, TrustPilot): 4.03/5

A cloud-based collaboration and task management software that offers enterprise-level security and scalability, Wrike is ideal for teams of more than 20 members. With features such as task assignment based on status, Gantt charts, workload view for resource management, custom dashboards and templates, as well as proofing tools, Wrike appeals to project managers and marketers alike.

Users can choose from several Wrike plans depending on the number of users and features required: Free (limited to 5 users and basic features), Professional, Business, Marketers and Enterprise. The featured Business plan costs $24.80/month ($297.6/year) and comes with a free trial as well.

Wrike Customer Review

8. Agile CRM

Average rating (Capterra, G2 Crowd, TrustRadius, TrustPilot): 4/5

Marketed as an all-in-one Marketing, Sales and Service automation platform, Agile CRM provides a drag-and-drop task management tool designed to simplify communication and task tracking between multiple teams or departments.

Prices start at $8.99/month ($107.88/year) and go up depending on the plan chosen. There's also a free task manager available, limited to 10 users and basic features.

Agile CRM Customer Review

9. Bitrix24

Average rating (Capterra, G2 Crowd, TrustRadius, TrustPilot): 3.3/5

Used by companies and small businesses as a team task management tool, Bitrix24 comes with a broad range of organizational features to enhance efficiency at the individual and group level. Among the most used ones are task templates and roles, Gantt charts, supervisor view, task delegation and time tracking.

Bitrix24 offers multiple pricing packages, depending on the number of users and amount of online storage required. The Free plan allows up to 12 users and offers 5 GB of storage, while the popular Standard plan (for 24 users and 24 GB of storage) starts at $35/month ($420/year), but will be discounted to $31/month ($372/year) if you choose to pay for two years in advance.

Bitrix24 Customer review

10. AceProject

Average rating (Capterra, G2 Crowd, TrustRadius): 3.56/5

AceProject is an online task management tool that offers time and cost tracking functionalities to help users manage projects from end to end and keep them on time and on budget. Its intuitive project dashboard gives you easy access to relevant data with color-coded graphs, and the Gantt chart feature lets you view the details and status of a certain project so you can make informed decisions.

AceProject comes with a free version, limited the amount of users, projects and storage available, as well as four paid plans that range between $24 and $199 per month ($288 - $2,388 per year).

AceProject Customer Review

As more and more Project Managers and teams are using cloud-based project solutions, we recommend trying the free, online task manager from Office Timeline. Relatively new to the market, the web tool lets you make Gantt charts and timelines directly in your browser, update them easily using drag & drop, and download them as PowerPoint slides or .png images to present in meetings.

Choosing a task management system comes down to the specific needs and preferences of users and teams. We hope this user review analysis will help you form an opinion on which tools and functionalities may be best suited for you.


Quickly turn project data into professional timelines

Build stunning, uncomplicated timelines and Gantt charts that are easy to make and simple to communicate. Get the advanced features of Office Timeline Plus free for 14 days.

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Matthew McConaughey Timeline

Matthew McConaughey Timeline

Beloved actor Matthew McConaughey celebrates his 49th birthday this Sunday. Having played in a variety of movies, ranging from romantic comedies and dramas to horror, crime and science fiction productions, Mr. McConaughey has garnered a panoply of awards and nominations, including an Oscar, Golden Globe Award and Screen Actors Guild Award for Best Actor.

To wish a happy birthday to the one whose early performances inspired critics to call him the new Paul Newman, we have created the Matthew McConaughey Timeline, which summarizes his life and acting career, including some of his best known films.

After his breakthrough role in Dazed and Confused in 1993, the debutant McConaughey was then cast in two 1996 high-profile films (Lone Star and A Time to Kill), becoming a sensation and gaining the attention of numerous other directors. Throughout the early 2000s though, he had a series of appearances in romantic comedies that caused him to be typecast, for which reason he took a two-year hiatus to seek new opportunities and to move away from the genre.

He returned to the big screen in 2011 to portray a criminal defense attorney in the thriller The Lincoln Lawyer, giving what was considered one of his best performances until then. Two years later, losing 47lbs for his role as an AIDS patient in the biographical drama Dallas Buyers Club, he reached the prime of his career, winning 4 awards and multiple nominations for Best Actor.

The Matthew McConaughey chronology was designed with Office Timeline, a PowerPoint extension that enables you to easily create stylish timelines and other similar visuals. The slide, which is available to be copied and shared for free, can be further restyled and updated using Office Timeline Plus Edition.

Download the Matthew McConaughey Timeline for PowerPoint here.



Quickly turn project data into professional timelines

Build stunning, uncomplicated timelines and Gantt charts that are easy to make and simple to communicate. Get the advanced features of Office Timeline Plus free for 14 days.

GET FREE TRIAL

Your project communications must have impact


Clear communications are fundamental for success

The lifeblood of successful projects, according to experts, is clear communication. But, communicating project plans, current status, or results to team members, executives, clients and other stakeholders can be a roadblock for many project managers. A clear Gantt-style timeline can display project status and future plans in a visually impactful way. It can display the long-term overview or a close-up of potential points of concern. Communicating these points clearly is vital to the relationships with all stakeholders. It can help to set expectations and enable agreements.

What does your project’s timeline look like?

A clear, professional Gantt-style chart displaying the important points of the project can be created easily and quickly using the Office Timeline Plus timeline maker in PowerPoint. The Office Timeline Plus add-in is an easy-to-use tool which can import the critical data needed from sources including Microsoft Project, Excel, Smartsheet and Wrike. The intuitive layout helps you create an impressive visual that will be interesting and immediately understandable.

Clear professional Gantt Chart


Expert advice tells us that extra attention needs to be taken to ensure that the relevance of the visuals used matches that of the audience. Think of their needs and fight the urge to include anything else but the most critical and valuable data. Scrutinize each element to avoid the possibility of overwhelming your audience. As in all presentations, you are addressing the stakeholder in the last row, as well as the one in front. Is your visual having the same effect to them? Office Timeline Plus provides the ability to enhance or hide any timeline element for its greatest impact on everyone alike.

Customizing your visual

Office Timeline has powerful features for customizing the style of your visual so that it delivers the message you want with an elegant, quickly understood timeline.

Use color and scale: Displaying the information with distinct colors or shapes for emphasis can be impactful in its brevity. The size and color of a taskbar or milestone can indicate the importance, the requirements, or the function of a specific task, component, or group. This simple method of communicating vital information can be created in minutes with stunning, easily digestible, and professional results using Office Timeline Plus.

Customizing Visual Timeline


Use differing timescales: Long-running projects are important to be displayed in their entirety but also need to be shown in close-up to address immediate issues and concerns.

Different Timescale Project Timeline


Avoid all that data: You have plenty of it but leave the details off the presentation. Less is truly more for a presentation with impact. Your audience can easily understand the relationships and time commitments allocated to tasks and their respective milestones, even without dates or long, descriptive titles. Keep the use of these to a minimum.

Minimal Details Presentation Timeline


Use templates for professional results

Keeping it simple doesn’t apply only to the final slide, it means spending less time in creating the slide. Templates are invaluable in this respect. Office Timeline Plus provides several templates designed for different industries, interests, or style preference that will kickstart your timeline creation and are easy to customize for your specific audience. The templates will give you plenty of ideas on how to design this visual for maximum Impact.

Professional Timeline Templates


Office Timeline Plus improves communication results

Using Office Timeline Plus will dramatically improve your communications with your entire project team and the project’s various stakeholders. Office Timeline Plus is a powerful add-in for PowerPoint which imports and converts data from multiple sources into elegant, professional timelines that will be remembered by colleagues, executives, clients, and other stakeholders in your projects.

Try Office Timeline Plus for free


Useful Resources:

Office Timeline Add-in Quick Start Tutorial

How to Use Templates in Office Timeline

Create Gantt charts online


Quickly turn project data into professional timelines

Build stunning, uncomplicated timelines and Gantt charts that are easy to make and simple to communicate. Get the advanced features of Office Timeline Plus free for 14 days.

GET FREE TRIAL

How to Make Gantt Charts and Timelines on a Mac


There are many advantages to using a Mac. You may love it for its sleek look, its attention to user experience, the invulnerability of its systems, but also because it works so seamlessly with your iPhone and iPad.

But when it comes to creating important project visuals like Gantt charts or timelines, as a Mac user you may find yourself without many options or guidance. Most of the tools and tutorials available online today have been developed for Microsoft Windows because of the wide adoption of this operating systems, leaving Mac users out in the cold. And there's nothing more annoying than having to constantly switch back and forth to a Windows PC or a virtual machine just to use a professional timeline or Gantt chart maker when you have a tight deadline breathing down your neck.

That's why we've decided to show all of you Mac users around the world how you can make timelines and Gantt charts using Apple's iWork office suite of apps: Keynote, Numbers, and Pages. This new series of tutorials contains step-by-step instructions to help you get started and templates you can download to practice anytime.

We'll show you different options and guide you through different ways to do them. Some may take you longer, and some may save you precious time. Take a look, choose which procedure suits you best and start making Gantt charts and timelines that wow your audience.


1. How to make professional timelines for Mac

Gantt Chart for Mac

Timelines are a great way to visualize a series of events that happen over time, making it easy to understand and remember essential data. If you're a Mac users who needs to create timeline for important presentations, you can use the iWorks suite, as all three apps have functions that can produce timelines one way or another. Check out the links below to read the tutorial for the app you want to use.

Learn how to make a timeline in Keynote for Mac

Learn how to make a timeline in Numbers for Mac

Learn how to make a timeline in Pages for Mac


2. How to make Gantt charts for Mac

Gantt Chart for Mac

Similar to timelines, Gantt charts are powerful planning tools as they show activities or tasks and their corresponding timeframes in a simple visual format, making it easy to see the big picture at a glance, coordinate work, and track progress. As a Mac user, you can use your iWork applications to create such visuals. Just choose which app you want to use and explore the tutorials below.

Learn how to make a Gantt chart in Keynote for Mac

Learn how to make a Gantt chart in Numbers for Mac

Learn how to make a Gantt chart in Pages for Mac


Depending on the software you use, making clear, impressive timelines and Gantt charts can become quite a chore on Mac OS – or any other operating system. That's why using an automation tool like Office Timeline Online may be a better solution for Mac users who need to regularly build Gantt charts, update and present project timelines or other visual plans.


Related content:

Office Timeline Online Quick Start Tips

See What Office Timeline Online Plus Offers

How to Instantly Turn Excel Data into a Gantt Chart


Quickly turn project data into professional timelines

Build stunning, uncomplicated timelines and Gantt charts right in your browser.

Make Gantt charts and timelines online free

How to Plan an Event: Tips and Tools for a Winning Event Plan


Event planners and professionals who have ever organized a conference or had to make an event proposal know how important it is to have a good plan in place – if they don’t want constant chaos and unnerving stress, that is. Whether it’s a product launch, a wedding or a convention, any event, regardless of size or complexity, can benefit from a clear, well-organized plan that will provide direction, clarify responsibilities, and ensure everything stays on track.

This article proposes a few simple steps and tips to help planners and coordinators create an effective event plan and manage it easily. It also discusses user-friendly event planning software and provides useful resources to get started faster and simplify the management and tracking process.

Event Plan


Best practices for successful event planning

Organizing an event can be an overwhelming process even for experienced event managers, and this is why they begin planning for it as soon as they possibly can – sometimes, this can be even a year or more in advance. The following steps will help professionals put together a coherent plan fast so that they can easily manage all of the moving parts involved in the event.


          1. Determine the basic event specifics

Before anything else, event planners usually ensure they have a good understanding of the event’s goal (what the client or organization wants to achieve through it) so that they can translate it into tangible, measurable objectives. Then they select an optimal date for the event, as well as a second-best as backup, taking into account the audience, religious or statutory holidays, and any other factors that may impact the event’s success.


          2. Make an event planning checklist

Once the goals are set and clear, managers can easily work backwards from them to create an event planning checklist that lists all key deliverables and activities involved in executing the event. These usually include - but are not limited to - details like:

  • Budget, logistics, catering and venue management
  • Volunteer management
  • Entertainment management
  • Sponsor management
  • Registration management
  • Marketing and PR activities

After mapping out all major activities, event planners can easily prioritize them, organize them into categories if needed, estimate the duration of each task, set deadlines, and assign responsibilities. This ensures that not only the manager, but everyone else on the team has a clear idea of what work is needed from them and when.

Event Planning Checklist


          3. Turn the checklist into a visual master plan

While a checklist can be a great start in event planning, it tends to be a more passive reminder of what needs to be done, and, in the case of large-scale events, it can get quite long and difficult to digest too. A plan that isn’t easily understood, checked on, shared and acted on by all parties involved defeats its own purpose because, for instance, team members may start to forget the original priorities as new opportunities come up or urgent matters approach.


To keep everyone on the same page and ensure the event stays on track, professionals may wish to turn their checklist into a simple, visual plan that clearly shows all the key aspects on a single page. One way to do this is to use a pre-formatted event planning template such as this one, which is a native PowerPoint timeline slide that users can download for free and manually edit with their plan’s data. More designs and ideas are available in this free timeline template collection.


Free Timeline Template Collection

Use an event planning app to easily manage your plan

No matter how carefully thought-out an event plan is, it is subject to change and it will need regular edits and revisions as the execution process progresses. While a PowerPoint template may provide a good starting point in building an event timeline, editing it manually to update the plan whenever changes occur will become a tedious, time-consuming task. This is why event managers often rely on automated tools to aid in their planning and tracking processes.


Using lightweight event planning software such as Office Timeline Add-in or Office Timeline Online will help professionals manage, track and update their event plan more easily and in less time. The tools were designed to be simple, familiar, and intuitive so that busy managers can get started right away, without having to learn complex functions and processes. Both event planning apps allow users to quickly enter or import their data and instantly turn it into a timeline similar to the templates presented above. Once created, the visual can be fully customized and updated with just a few clicks, as fast and as often as needed.

Event Planning Software

Although the two tools are quite similar in what they deliver, there is a major difference between them:


  • Office Timeline Add-in is a feature-rich desktop app that works on Windows and plugs into PowerPoint, allowing users to build, revise and share their plan right from within the familiar presentation tool. The plug-in integrates with management tools such as Excel, Project or Smartsheet, allowing for automatic timeline updates and data synchronization.

    Download and try the Plus version of the add-in for free.


  • Office Timeline Online is a flexible web-based event planner that works on any operating system, including Mac. It lets professionals build their timeline directly in their browser, access it quickly wherever they are, and update it on the fly using drag & drop. Once ready, the visual can be saved as an image or as a native PowerPoint slide to be used in important presentations.

    Make event timelines online now.


Event planning is considered as one of the most stressful jobs, but it doesn’t have to be. With a coherent plan in place and the right tools to manage it easily, coordinators and their teams can stay on top of their event and ensure its success.


Useful Resources:

Make Gantt charts online

Office Timeline Online Quick Start Tips

Office Timeline Add-in Quick Start Tutorial


Quickly turn project data into professional timelines

Build stunning, uncomplicated timelines and Gantt charts that are easy to make and simple to communicate. Get the advanced features of Office Timeline Plus free for 14 days.

GET FREE TRIAL