Top 10 Roadmap Software Based on User Reviews


Best Roadmap Software


Quickly review the best roadmap software for project management

Roadmap software is frequently used to plan the upcoming work on a project, helping project managers and their teams balance workload, coordinate and prioritize activities, and track progress in a transparent way. 

Despite the variety of roadmap apps in the market, choosing the best one for your team can be time-consuming as you’ll need to review all their various features and see if they suit your specific needs or integrate with any other project management tools you may be already using.

To help you with the selection process, we’ve picked out 10 of the best roadmap tools in 2019 based on user ratings. The candidates are:


Best roadmap software shortlist

  1. Roadmunk
  2. Aha!
  3. ProductPlan
  4. ProWorkflow
  5. Targetprocess
  6. Office Timeline
  7. ProdPad
  8. Roadmap Planner
  9. Wrike
  10. Craft

10 top roadmap software for project management

In the overview of the best roadmap software below, you can find out more about the features, pricing, and main benefits of the best roadmap apps on the market today. You’ll also find an average user rating to help you quickly compare these tools.


1. Roadmunk

Average rating (GetApp, TrustRadius, G2 Crowd, Capterra): 4.63/5

Offering schedule visualization tools, project templates (called “roadmaps”) and team collaboration functionalities, Roadmunk is a cloud-based project management software suitable for all industries and businesses of all sizes. With a user-friendly interface, the product is easy to implement in an existing environment and allows users to:

  • Rank tasks based on priority
  • Attach files to specific tasks
  • Create a roadmap starting from one of the pre-built designs available or by uploading CSV files or Jira data
  • Customize and configure the roadmap to suit a particular project
  • Export the roadmap in several popular formats and share them with colleagues
  • Assign one of three permission levels to team members (if they are the administrator)
  • Try it out through a free trial (the paid subscription is on a monthly basis, with prices ranging from $19 to $99+ based on the plan customers choose).
Roadmunk Customer Review


2. Aha! Software

Average rating (Software Advice, GetApp, G2 Crowd, Capterra): 4.55/5

Aha! is a cloud-based project management solution that allows users to create customized product, manufacturing, marketing, technology and consulting roadmaps, thus catering to a wide range of industries. Including Kanban boards, task lists, analytics and collaboration as primary features, the software supports Agile and Scrum workflows and integrates with applications such as Jira, Zendesk, Slack, Dropbox, Visual Studio, Trello and others.

A free trial option is available, supported by demos, a getting-started guide, and knowledge base.

Aha! Customer Review


3. ProductPlan

Average rating (Software Advice, GetApp, G2 Crowd, Capterra): 4.5/5

Managers who prefer to use visual overviews of their project to communicate plans for future work to teams of all sizes can find a reliable resource in ProductPlan. A cloud-based visual roadmap platform, it allows the easy and quick creation of roadmaps that can be customized with timeframes, tags, legends and filters, shared with viewers and exported as PDF, image or spreadsheet. Tracking any change or update made to the roadmap, the software integrates with major project management tools such as Jira, Slack, and Pivotal Tracker, helping managers to avoid double work.

It comes in both free and paid versions and a variety of plans: Business ($39/mo/user), Enterprise ($69/mo/user), and Enterprise Plus ($99/mo/user), the payment being billed annually.

ProductPlan Customer Review


4. ProWorkflow

Average rating (GetApp, TrustPilot, G2Crowd, Capterra): 4.46/5

A cloud-based project management tool suitable for individual use and teams of 5 to 5,000, ProWorkflow helps users easily track tasks, progress, resources, and invoices through customizable features tailored to their business profile.

Users can choose from three plans: Solo ($10/month) – ideal for freelancers, Professional ($20/month/user), and Advanced ($30/month/user) – most suitable for large teams. Customers who pay one year in advance get a 10% discount.

ProWorkflow Customer review


5. Targetprocess

Average rating (Software Advice, G2 Crowd, Capterra): 4.44/5

Targetprocess is a cloud-based modular software that supports project management using a combination of Scrum, Kanban and the user’s preset work solution. Ensuring data visualization at every level of the organization, the tool allows users to prioritize incoming work with visual encoding cues, signal every change with live updates, and track progress and manage risks through alerts.

Targetprocess offers a 30-day free version, a free trial for their Company plan (which costs $20/mo/user) and an Enterprise package, with prices tailored to the customer’s needs.

Targetprocess Customer review


6. Office Timeline

Average rating (GetApp, TrustPilot, G2 Crowd, Capterra): 4.42/5

An on-premise project scheduler that directly integrates into PowerPoint as an add-on, Office Timeline helps you automatically turn your project data into easy-to-follow timelines and Gantt charts. Offering pre-built, customizable templates and tracking features such as task duration or percent complete, the add-in integrates with applications such as MS Project, Excel, Wrike, or Smartsheet to help you import, export, or sync your project data.

This PowerPoint roadmap maker offers two plans, Free and Plus ($59/year). While the free version is fully-functional, the Plus edition’s users get access to more customization options and productivity features. The upcoming Pro edition of Office Timeline ($99/year) is expected to bring new features like swimlanes, milestones on tasks, and a visual editor that will help you create professionals project roadmaps even faster.

Office Timeline Customer Review


7. ProdPad

Average rating (GetApp, TrustRadius, G2 Crowd, Capterra): 4.18/5

Offering diverse project management functionalities (Kanban, roadmaps, collaboration, idea management), ProdPad is a flexible product that integrates with Jira, Slack, Trello and other major tools used for project management purposes. Users get access to a different host of features and level of administrative rights depending on which of the three plans they select (Essential, Advanced and Performance).

Each of them comes with a free trial, whereas the paid versions cost $99/month (Essential), $299/month (Advanced) and $999/month (Performance).

ProdPad Customer Review


8. Roadmap Planner

Average rating (TrustRadius, G2 Crowd, Capterra): 4.1/5

Roadmap Planner is a desktop/mobile tool that allows organizations from various business domains to create business development, marketing and product vision roadmaps. Access to different planning, visualization, management, and data exchange functionalities depends on the plan users choose (Basic or Pro).

In terms of pricing, the only free version is the one with basic features for a single user, the options that include more users and different features implying subscription payment ($4.00/month/user).

Roadmap Planner Customer Review


9. Wrike

Average rating (Software Advice, TrustPilot, G2 Crowd, Capterra): 4/5

Suitable for both enterprises and SMBs, Wrike is a cloud-based project management solution that comes with Gantt charts, workload view for resource management, custom dashboards and calendars. Structuring via folders, tasks and projects and auto-assignment based on task status is possible as well.

Depending on the number of users and features required, customers can choose from a variety of plans: Free (limited to 5 users and basic features), Professional ($9.80/mo/user), Business ($24.80/mo/user), Marketers and Enterprise.

Wrike Customer review


10. Craft

Average rating (Software Advice, TrustPilot, G2 Crowd, Capterra): 3.82/5

Designed for teams in companies of all sizes across various industries, Craft is a cloud-based software that allows project and product managers to customize workflows, track time spent/progress in Scrum story points and add/update tasks and priority scores as needed. With features such as product road mapping, idea, task and release management, version control, and feedback collection, the tool helps efficiently plan product releases, milestones and initiatives within a project.

Users who try out the free 14-day trial and decide to buy can choose from three plans: Essential ($39/month/user), Pro ($89/month/user), and Enterprise (price established after sales consultation).

Craft Customer Review

Roadmap Software for Mac

Taking into consideration the clear tendency towards cloud-based roadmap solutions, we also recommend the free, online project scheduler from Office Timeline. Using the easy drag & drop interface of this relatively new web tool, you can create and update product roadmaps directly in your browser, and then download them as PowerPoint slides or .png images to present in meetings.

Conclusion

Choosing the right product roadmap software for your team and organization can be overwhelming. We hope this user review analysis will help you make an informed decision as to what option is best suited for you.



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How Better Task Management Could Overcome Procrastination

EProject Management Template for PowerPoint

The phenomenon of putting off any type of task that needs to be completed by a certain deadline is called procrastination. A commonly cited "culprit" causing this type of behavior is laziness, leading to the judgmental opinion that procrastinators are somehow morally faulty, disorganized, weak-willed or unmotivated.

However, more and more studies come to refute this misconception, claiming that procrastination is neither shameful, nor a character flaw, but a result of various situational constraints. To bolster this statement, many specialists have pointed out that procrastination is especially manifested when the task in question is meaningful to its undertaker (who cares about performing it well).

Social psychologist and professor at Loyola University Chicago’s School of Continuing & Professional Studies Devon Price is one of the supporters of the idea that procrastination is not a consequence of laziness, but a functioning problem stemming from two major causes:

  1. Anxiety about the final outcome not being good enough (perfectionism);
  2. Confusion and doubts about how to initiate the task (executive functioning challenge).

In other words, procrastination has nothing to do with moral conduct or motivation, but mostly with fear of failure or the uncertainty about how to begin a complex undertaking. Procrastinators would often will themselves to work for hours, but end up paralyzed in front of a blank Word document, piling on the guilt and worsening their level of stress.

The key solution to such instances, Devon Price suggests, is to identify which of the two above is the source of obstruction and:

  1. If anxiety is the impediment, you need to walk away from the task and engage in a relaxing activity. This should act like a restart button.
  2. If you don’t know how to begin the task, you should divide the main activity into a series of specific subtasks and organize them on a timeline to better track progress. It creates a psychological shift in the way you perceive the challenge at hand (an overall massive project vs. smaller, separate activities that you can tackle one by one).

Applying this strategy becomes even easier when using external structuring tools, such as the intuitive PowerPoint add-in called Office Timeline, which helps you turn your to-do list, schedule or activity plan into a beautiful and clear timeline. You can kick-start the process with our slide here (which is free to copy and share), and can add more milestones and tasks to the graphic using the Plus version of the tool.

Download the Project Management Template for PowerPoint or choose any other free templates from our gallery.



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Build stunning, uncomplicated timelines and Gantt charts that are easy to make and simple to communicate. Get the advanced features of Office Timeline Plus free for 14 days.

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Microsoft’s Insert Data from Picture Tool for Excel Users

Microsoft insert data from picture tool

Professionals who rely on Excel to organize and process data for various purposes have one more reason to enjoy using this platform as its developer, Microsoft, has launched a new tool for Android phones that allows users to turn a photo of data into an Excel spreadsheet. The Android app’s Insert Data from Picture feature lets you capture an image of data displayed in rows and columns on a piece of paper and automatically converts it into editable table data. Apart from numbers, one can also turn lists and recipes into the well-known tabular form.

The main process involves taking a photo of the data in question and sending it to Excel’s online image-recognition engine to process and change it into a table. During the import, you’re given the possibility to alter any detail before its conversion. Microsoft said that the iOS version of Excel would be soon available as well.

Here are the main few steps you need to take to turn phone photos into Excel table data:

1. Open the Android Excel app and tap the New button at the top. This will create a new file and you can choose to either format it as a blank workbook or start from one of the templates available.

2. Go to the bottom of the app and tap the Data from Picture button. As a first-time user, you will also need to tap Allow to give Microsoft permission to convert the image to data in order to proceed.

3. Place the red rectangle around the data you need and tap the Capture button. You might be prompted to repeat the process if the image is not very clear and the app cannot identify the data.

4. Once the image is captured, tap the red check button to commence the conversion process. If want to start again, tap the X.

5. In the preview section which appears, tap the red-highlighted cells and then Edit to start entering missing information; to make corrections or changes to the existing data, you need to tap un-highlighted cell. Tap Done after each edit.

6. When you’ve finished editing, tap Insert at the top to position the data in your workbook.

Part of Microsoft’s suite of Office apps for mobile devices, the Android Excel app can help users save time importing their data to other relevant tools that integrate with Excel, such as PowerPoint. As developers of an intuitive add-in that turns Excel data (and not only) into beautiful slides right inside PowerPoint, the Office Timeline team can only welcome this great addition to the range of data processing tools on the market.

Guest Post: Using Office Timeline to Communicate Detailed Engineering Schedules

Hello, I'm Mannix and I've been working for years in project control roles on industrial engineering projects in the oil and gas, pharmaceutical and infrastructure industries. Over the years, I have experienced several poorly planned, chaotic and demoralizing projects. These experiences motivated me to find and document the tools, process and techniques that allowed for the thoughtful, efficient and well executed project delivery.

In this article, I will explain how I use Office Timeline to convert Primavera P6 schedules into easy to understand project plans. I have found this approach to work really well when planning, communicating and executing on engineering projects.

How to Plan for Engineering Projects

Planning an oil and gas engineering project means coordinating thousands of activities. The activities define how the engineering, procurement and construction phases of the project interrelate with each other, and therefore must be developed and organized in great detail.

Enterprise planning systems such as Primavera P6 are typically used to plan the activities and align the project schedule to the cost estimate. The finalized detailed schedule then forms the basis of the contractual relationships between the contractors and suppliers who will work on the project.

One of the dangers of a detailed project schedule is that the forest gets lost for the trees. A comprehensive project schedule for a large oil and gas engineering project quickly turns into a very large document, often up to forty pages long. While it describes the work that needs to be done, it does not communicate the overall plan for the project very clearly. All the pages of data hide the key project activities and deliverables that need to be understood in order for the project to be a success.

As a project planner, I get around this problem by creating two documents. The first is the project schedule, which breaks the project scope into executable chunks and identifies the logical steps needed to get the work done. The second is a project plan, which clearly communicates the key phases and milestones for a project. Read on, and I’ll try to explain the differences in more detail.

Project Plan versus Project Schedule

Simply put, a project plan tells us about where we are going and a project schedule tells us how we are going to get there. Let's discuss them one by one.

What a Project Schedule Does:

1. Defines what - Work Breakdown Structure (WBS)

The WBS is the basis of project management. It breaks the project down into logical pieces and allows the time, cost and scope of a project to be managed.

2. Defines who - Organisational Breakdown Structure (OBS)

This allows each person working on the project to see the activities that they are working on and the key interfaces that they are responsible for.

3. Schedules the work

This means that the logical relationships between project activities and work packages are correctly applied. The resulting sequence means that activities are started and finished in the right order.

4. Defines the time phased budget

The project schedule can be matched with the cost estimate to produce a time phased budget. This gives the project team the likely manpower and cost over the project timeline. This is critical for accurate project staffing and cashflow.

What a Project Plan Does:

1. Identifies the products and milestones

The key project deliverables and milestone dates are identified. This allows the project outcomes to interact with the business objectives of the project.

2. Allows non-experts to understand the project

Project decision makers often do not have the knowledge of the experts who work on a project. The project plan should give everyone involved with the project a working knowledge of the execution strategy and the project outputs.

3. Allows a project manager to sell the value of the project

Being able to clearly tie the project objectives to a detailed project schedule makes everyone feel confident about the overall project management team. An easy to communicate project plan is a vital part of doing this.

How I use Office Timeline to create a project plan from Primavera P6 data

For a project management team, the plan must be sold to a client group and possibly a number of vendor and supplier organisations. In order to do this effectively, the project must be communicated succinctly, preferably on a single page.

When I develop a detailed schedule in Primavera P6, I export the activities and dates into an Excel workbook. I can then import this file into the Office Timeline plugin in Powerpoint. The benefit of this is that as the project details are tweaked, I can easily update the P6 schedule and the Excel export and have an accurate project schedule and project plan for the project team to use.

To do this in Office Timeline is easy. I take my schedule in Primavera P6 and copy the data by clicking select all in the edit field and pressing control+c to copy all the text.

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I then paste the data into an Excel file and save the file in a suitable folder. This file will be the link between my Primavera P6 schedule and the project plan in Office Timeline. Whenever I update my Primavera P6 schedule I update the Excel file and refresh the changes into Office Timeline.

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I then open PowerPoint and use the import function in the Office Timeline ribbon.

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From here I can select the activities and milestones that I want included on my project plan. I generally use a mix of WBS descriptions, activities and milestones from my Primavera P6 schedule to create a meaningful project plan.

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And here you have it, a concise and easily understood project plan.

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I hope you have found the distinction between a project plan and a project schedule useful as you develop engineering schedules with your project teams. And when it comes to communicating your plan, I have found the combination of Office Timeline and a detailed Primavera P6 schedule to work really well. It brings together two powerful professional tools to make a project planner's life easier.

Related content:

Top 10 Task Management Software Based on User Reviews

Your project communications must have impact

How to Add Meaning and Logic to Your Timelines


Taylor Croonquist
Mannix Carney is a project planner based in Calgary, Canada, with over 15 years of experience in planning in the oil, gas and pharmaceutical industries. He writes about Primavera P6 and project planning for large scale projects at www.ProjectPlanningHq.com.







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Build stunning, uncomplicated timelines and Gantt charts that are easy to make and simple to communicate. Get the advanced features of Office Timeline Plus free for 14 days.

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Top 10 Task Management Software Based on User Reviews


Best Task Management Software

Task management software has become a common “assistant” for project managers, helping them and their teams to properly plan and carry out their work, meet client requirements, and manage time, budget and risks. However, selecting which application will work best for you can be confusing, since there are many task manager apps in the market and they are constantly expanding their range of functionalities.

To simplify the selection process, we've gathered 10 of the best task management tools in 2019 based on user reviews and ratings. These are:

1. TimeCamp

Average rating (Capterra, G2 Crowd, TrustRadius): 4.9/5

Encompassing features such as graphical timesheets, invoicing and reporting, or manual and automatic time tracking, TimeCamp is an intuitive task management software that integrates with platforms such as Harvest, Xero, and Trello.

The tool has a free version with limited features, as well as multiple paid plans that can cost between $63 and $75 per year depending on the package you choose.

Best Task Management Software

2. Office Timeline

Average rating (Capterra, TrustPilot): 4.55/5

Designed as an extension for Microsoft PowerPoint, Office Timeline is a lightweight task manager and project scheduler that automatically turns task and milestone data into easy-to-understand Gantt charts and timelines. Equipped with pre-formatted templates and task tracking features such as Percent Complete or Time Elapsed, the add-in also integrates with applications like Microsoft Project, Excel, Smartsheet and Wrike.

The PowerPoint task tracker comes in two versions, Free and Plus. While the free tool is fully functional, the Plus edition – which costs $59/year – unlocks more customization options and productivity features.

Office Timeline Customer Review

3. ActiveCollab

Average rating (Capterra, G2 Crowd, TrustRadius, TrustPilot): 4.42/5

A desktop and mobile task management app, ActiveCollab allows you to organize tasks based on their priority, generate a variety of reports, and create a collaborative work environment.

Users have access to a 14-day trial that enables them to get familiarized with the tool's interface and processes. Those who wish to purchase can choose between monthly billing ($7/month = $84/year) and annual billing ($75/year).

ActiveCollab Customer Review

4. Evernote Business

Average rating (Capterra, G2 Crowd, TrustRadius, TrustPilot): 4.41/5

Allowing users to create, edit, upload, and share documents, Evernote Business stores all relevant information in one place and promises to unify workflows across teams and departments. The Business plan is priced at $14.99 per month ($179.88/year), but users can test it for free for 30 days.

Evernote Business Customer review

5. Smartsheet

Average rating (Capterra, G2 Crowd, TrustRadius, TrustPilot): 4.24/5

Smartsheet is a work execution platform with a spreadsheet-like interface and real-time task management, collaboration and automation tools. Enabling you to view data in different formats ranging from card and Gantt to calendar and grid, Smartsheet can be used for sprint and waterfall projects, sprint planning and product roadmaps.

The online task manager comes with a free 30-day trial and several pricing plans, the standard Individual plan costing $14/month ($168/year).

Smartsheet Customer review

6. Intervals

Average rating (Capterra, G2 Crowd): 4.07/5

Intervals is a web-based task management app that combines comprehensive time tracking and reporting features with task management options such as fully integrated and interactive Gantt charts. Built for small businesses to create a collaborative framework, it is ideal for web developers, consultants, IT firms and communications companies.

Users can test Intervals free of charge for 21 days, and subscription prices range from $59 to $299 per month ($708 – $3,588 per year) depending on the plan chosen.

Intervals Customer Review

7. Wrike

Average rating (Capterra, G2 Crowd, TrustRadius, TrustPilot): 4.03/5

A cloud-based collaboration and task management software that offers enterprise-level security and scalability, Wrike is ideal for teams of more than 20 members. With features such as task assignment based on status, Gantt charts, workload view for resource management, custom dashboards and templates, as well as proofing tools, Wrike appeals to project managers and marketers alike.

Users can choose from several Wrike plans depending on the number of users and features required: Free (limited to 5 users and basic features), Professional, Business, Marketers and Enterprise. The featured Business plan costs $24.80/month ($297.6/year) and comes with a free trial as well.

Wrike Customer Review

8. Agile CRM

Average rating (Capterra, G2 Crowd, TrustRadius, TrustPilot): 4/5

Marketed as an all-in-one Marketing, Sales and Service automation platform, Agile CRM provides a drag-and-drop task management tool designed to simplify communication and task tracking between multiple teams or departments.

Prices start at $8.99/month ($107.88/year) and go up depending on the plan chosen. There's also a free task manager available, limited to 10 users and basic features.

Agile CRM Customer Review

9. Bitrix24

Average rating (Capterra, G2 Crowd, TrustRadius, TrustPilot): 3.3/5

Used by companies and small businesses as a team task management tool, Bitrix24 comes with a broad range of organizational features to enhance efficiency at the individual and group level. Among the most used ones are task templates and roles, Gantt charts, supervisor view, task delegation and time tracking.

Bitrix24 offers multiple pricing packages, depending on the number of users and amount of online storage required. The Free plan allows up to 12 users and offers 5 GB of storage, while the popular Standard plan (for 24 users and 24 GB of storage) starts at $35/month ($420/year), but will be discounted to $31/month ($372/year) if you choose to pay for two years in advance.

Bitrix24 Customer review

10. AceProject

Average rating (Capterra, G2 Crowd, TrustRadius): 3.56/5

AceProject is an online task management tool that offers time and cost tracking functionalities to help users manage projects from end to end and keep them on time and on budget. Its intuitive project dashboard gives you easy access to relevant data with color-coded graphs, and the Gantt chart feature lets you view the details and status of a certain project so you can make informed decisions.

AceProject comes with a free version, limited the amount of users, projects and storage available, as well as four paid plans that range between $24 and $199 per month ($288 - $2,388 per year).

AceProject Customer Review

As more and more Project Managers and teams are using cloud-based project solutions, we recommend trying the free, online task manager from Office Timeline. Relatively new to the market, the web tool lets you make Gantt charts and timelines directly in your browser, update them easily using drag & drop, and download them as PowerPoint slides or .png images to present in meetings.

Choosing a task management system comes down to the specific needs and preferences of users and teams. We hope this user review analysis will help you form an opinion on which tools and functionalities may be best suited for you.


Quickly turn project data into professional timelines

Build stunning, uncomplicated timelines and Gantt charts that are easy to make and simple to communicate. Get the advanced features of Office Timeline Plus free for 14 days.

GET FREE TRIAL