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Any meeting, be it a team update, a stakeholder review or a full-fledged conference, needs a bit of planning and a good meeting schedule. How many times have you attended a meeting that went on for too long, got sidetracked, or ended without reaching a useful conclusion? How many times did you leave at the end of a meeting thinking “This could have been an email”?
With an effective meeting schedule template in place, the likelihood of this happening will be much smaller.
Designed correctly, a meeting agenda will play a critical role in the success of the session. Here’s why:
Whether you’re planning a short, one-hour team update or are looking for a conference schedule template for events that last multiple days, you can use these steps to create your meeting schedule:
Our free meeting schedule template was designed to assist you with the scheduling and organization of a meeting agenda or itinerary. The timeline template was built as a native PowerPoint slide, making it is easy to communicate your agenda to colleagues, team members, guests, presenters, and other meeting participants.
The meeting agenda example was created as a visual timeline to provide business professionals and their audiences with a clear, easy-to-follow graphic of all the planned activities. The layout is well suited for visualizing meeting appointments that may have conflicts, or which may overlap with other scheduled events. This meeting calendar template was created to provide a high-level view of a multi-day conference but can be used for planning meetings that span less than a day or even less than an hour.
Creating a visual meeting timeline for client reviews, seminars, training sessions, conferences, workshops or other events can be time-consuming. Our free conference agenda template is a tool to help expedite the job of making a clear, accurate meeting chart in just a few clicks. You can download the template for free and manually edit it directly in PowerPoint, or you can customize and update it effortlessly with the Office Timeline meeting schedule maker. Office Timeline is a PowerPoint add-in that enables professionals to create beautiful timelines and other scheduling visuals instantly. You can use the free version to get started quickly or the more advanced Pro+ Edition to make powerful visuals that help your meetings stand out.
The meeting schedule template is easily customizable using the PowerPoint add-in’s visual drag & drop editor, so updating the timeline to accommodate any changes that occur over the course of planning a meeting – or even during the meeting - can be done surprisingly fast. Office Timeline allows you to immediately change the meeting calendar template as plans move or as the agenda shifts. It also integrates with Microsoft Excel, so any conference or meeting schedules created in Excel can be imported into PowerPoint and quickly updated with a click of a button when the Excel data changes.
Use this schedule template to create a high-level overview of your meeting agenda. It can be printed or emailed to the attendees and speakers of your meeting as a way to clearly set the daily timetable. Once customized and styled to fit your preferences, the template can be reused for any future meetings where you might want to use a visual timeline.
Use the Office Timeline PowerPoint add-in to quickly update any of these timeline templates or create your own project visuals. Easily change the texts, dates, colors, shapes and styles of your timeline, right from inside PowerPoint.