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Hourly Schedule Template


An hourly timeline template makes it easier for professionals to effectively complete initiatives within short-term projects. It is also useful when one deals with activities planned for set times during the day.

Not all plans span over long time intervals like years or months. Some of them run for less than a day, in which case an hourly project timeline is perfect for carefully documenting key steps down by the hour. Having a 24-hour timeline template to follow helps planners become more efficient in performing a task, especially when under time constraint.

On this page, we offer some helpful resources on daily planning, as well as a professionally-designed hourly timeline template that you can use for free to organize your day hour by hour, track daily goals or accurately detail short-range schedules.

How do you make an hourly schedule timeline?

To create a good hourly schedule timeline, follow these steps:

  1. Identify available time for your work.
  2. Schedule essential actions.
  3. Establish the activities of high importance and prioritize them.
  4. Set aside some extra time for handling contingencies and emergencies.
  5. Finalize the list of items and create your visual using a timeline template like the one provided here.

How do you create an hourly schedule in Excel?

You can manually build a weekly schedule hour by hour in Excel by following the steps below:

  1. Open a new Excel spreadsheet.
  2. Type in the first weekday at the top of the second column (Column B) of your spreadsheet.
  3. Drag in the handle across the adjacent cells you want to fill and Excel will complete the rest of the week for you.
  4. On the second row of column A, type in the time at which your schedule starts (e.g. 8:00 AM) and drag the cell handle down the column. Excel will fill it through to 8 AM.
  5. Start listing your activities by hour and day.

Or you can use our pre-built hourly schedule template to speed up the process. If you want to learn how to make a timeline for various uses in Excel and other office tools, please check out our tutorials.

Using and updating the Hourly Schedule Template

This free hourly schedule template allows you to efficiently plan your time by the hour, turning all your tasks into a neatly arranged and powerful visual. It is designed as an hourly Gantt chart, which means it can easily manage overlapping tasks, while providing a clear, simple-to-understand view of all planned activities in an instant.

With the 24-hour timeline template, you can organize a sequence of tasks or milestones for projects and events on and hourly timescale, without having to spend time designing and creating a schedule. Simply download the hourly planner, and use PowerPoint to customize it for a clean, professional-looking and well-organized schedule.

The hourly schedule template is easily editable, shareable and printable. You can tweak it yourself in PowerPoint or use the free hourly schedule maker from Office Timeline. It is an hourly timeline builder that plugs into PowerPoint and helps planners create impressive, straightforward visuals for project management, scheduling, or status reports.

The slide can be used for plans that are less than 60 minutes or that span across multiple hours, thus letting you create a 24-hour schedule template. Once downloaded, modify its color, style, and font with any of PowerPoint’s controls, or automatically update the schedule with the Office Timeline plug-in. It provides hourly planning features inside PowerPoint, so editing this template or creating new charts is fast and simple.

The hourly schedule should be used in any project planning, status review or project reporting scenario. It can also be employed for tracking events and visualizing agendas such as training or class schedules. The hourly project timeline template was designed natively in PowerPoint and provides users with a simplified alternative to creating new PowerPoint visuals themselves, or building schedules charts in Microsoft Excel (which can often prove complicated).

If your data is already in Microsoft Excel, use Office Timeline Pro+ to import those hourly schedules and instantly transform them into crisp PowerPoint visuals. Office Timeline can also add other scheduling and styling options to this template, such as:

  • displaying hourly progress,
  • displaying task duration,
  • color coding interdependent items,
  • adjusting task spacing to make room for extra details or
  • changing the schedule’s position on the slide.

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Updating your template is simple and fast.

Use the Office Timeline PowerPoint add-in to quickly update any of these timeline templates or create your own project visuals. Easily change the texts, dates, colors, shapes and styles of your timeline, right from inside PowerPoint.

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