How to Make Gantt Charts and Timelines on a Mac


There are many advantages to using a Mac. You may love it for its sleek look, its attention to user experience, the invulnerability of its systems, but also because it works so seamlessly with your iPhone and iPad.

But when it comes to creating important project visuals like Gantt charts or timelines, as a Mac user you may find yourself without many options or guidance. Most of the tools and tutorials available online today have been developed for Microsoft Windows because of the wide adoption of this operating systems, leaving Mac users out in the cold. And there's nothing more annoying than having to constantly switch back and forth to a Windows PC or a virtual machine just to use a professional timeline or Gantt chart maker when you have a tight deadline breathing down your neck.

That's why we've decided to show all of you Mac users around the world how you can make timelines and Gantt charts using Apple's iWork office suite of apps: Keynote, Numbers, and Pages. This new series of tutorials contains step-by-step instructions to help you get started and templates you can download to practice anytime.

We'll show you different options and guide you through different ways to do them. Some may take you longer, and some may save you precious time. Take a look, choose which procedure suits you best and start making Gantt charts and timelines that wow your audience.


1. How to make professional timelines for Mac

Gantt Chart for Mac

Timelines are a great way to visualize a series of events that happen over time, making it easy to understand and remember essential data. If you're a Mac users who needs to create timeline for important presentations, you can use the iWorks suite, as all three apps have functions that can produce timelines one way or another. Check out the links below to read the tutorial for the app you want to use.

Learn how to make a timeline in Keynote for Mac

Learn how to make a timeline in Numbers for Mac

Learn how to make a timeline in Pages for Mac


2. How to make Gantt charts for Mac

Gantt Chart for Mac

Similar to timelines, Gantt charts are powerful planning tools as they show activities or tasks and their corresponding timeframes in a simple visual format, making it easy to see the big picture at a glance, coordinate work, and track progress. As a Mac user, you can use your iWork applications to create such visuals. Just choose which app you want to use and explore the tutorials below.

Learn how to make a Gantt chart in Keynote for Mac

Learn how to make a Gantt chart in Numbers for Mac

Learn how to make a Gantt chart in Pages for Mac


Depending on the software you use, making clear, impressive timelines and Gantt charts can become quite a chore on Mac OS – or any other operating system. That's why using an automation tool like Office Timeline Online may be a better solution for Mac users who need to regularly build Gantt charts, update and present project timelines or other visual plans.


Related content:

Office Timeline Online Quick Start Tips

See What Office Timeline Online Plus Offers

How to Instantly Turn Excel Data into a Gantt Chart


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How to Plan an Event: Tips and Tools for a Winning Event Plan


Event planners and professionals who have ever organized a conference or had to make an event proposal know how important it is to have a good plan in place – if they don’t want constant chaos and unnerving stress, that is. Whether it’s a product launch, a wedding or a convention, any event, regardless of size or complexity, can benefit from a clear, well-organized plan that will provide direction, clarify responsibilities, and ensure everything stays on track.

This article proposes a few simple steps and tips to help planners and coordinators create an effective event plan and manage it easily. It also discusses user-friendly event planning software and provides useful resources to get started faster and simplify the management and tracking process.

Event Plan


Best practices for successful event planning

Organizing an event can be an overwhelming process even for experienced event managers, and this is why they begin planning for it as soon as they possibly can – sometimes, this can be even a year or more in advance. The following steps will help professionals put together a coherent plan fast so that they can easily manage all of the moving parts involved in the event.


          1. Determine the basic event specifics

Before anything else, event planners usually ensure they have a good understanding of the event’s goal (what the client or organization wants to achieve through it) so that they can translate it into tangible, measurable objectives. Then they select an optimal date for the event, as well as a second-best as backup, taking into account the audience, religious or statutory holidays, and any other factors that may impact the event’s success.


          2. Make an event planning checklist

Once the goals are set and clear, managers can easily work backwards from them to create an event planning checklist that lists all key deliverables and activities involved in executing the event. These usually include - but are not limited to - details like:

  • Budget, logistics, catering and venue management
  • Volunteer management
  • Entertainment management
  • Sponsor management
  • Registration management
  • Marketing and PR activities

After mapping out all major activities, event planners can easily prioritize them, organize them into categories if needed, estimate the duration of each task, set deadlines, and assign responsibilities. This ensures that not only the manager, but everyone else on the team has a clear idea of what work is needed from them and when.

Event Planning Checklist


          3. Turn the checklist into a visual master plan

While a checklist can be a great start in event planning, it tends to be a more passive reminder of what needs to be done, and, in the case of large-scale events, it can get quite long and difficult to digest too. A plan that isn’t easily understood, checked on, shared and acted on by all parties involved defeats its own purpose because, for instance, team members may start to forget the original priorities as new opportunities come up or urgent matters approach.


To keep everyone on the same page and ensure the event stays on track, professionals may wish to turn their checklist into a simple, visual plan that clearly shows all the key aspects on a single page. One way to do this is to use a pre-formatted event planning template such as this one, which is a native PowerPoint timeline slide that users can download for free and manually edit with their plan’s data. More designs and ideas are available in this free timeline template collection.


Free Timeline Template Collection

Use an event planning app to easily manage your plan

No matter how carefully thought-out an event plan is, it is subject to change and it will need regular edits and revisions as the execution process progresses. While a PowerPoint template may provide a good starting point in building an event timeline, editing it manually to update the plan whenever changes occur will become a tedious, time-consuming task. This is why event managers often rely on automated tools to aid in their planning and tracking processes.


Using lightweight event planning software such as Office Timeline Add-in or Office Timeline Online will help professionals manage, track and update their event plan more easily and in less time. The tools were designed to be simple, familiar, and intuitive so that busy managers can get started right away, without having to learn complex functions and processes. Both event planning apps allow users to quickly enter or import their data and instantly turn it into a timeline similar to the templates presented above. Once created, the visual can be fully customized and updated with just a few clicks, as fast and as often as needed.

Event Planning Software

Although the two tools are quite similar in what they deliver, there is a major difference between them:


  • Office Timeline Add-in is a feature-rich desktop app that works on Windows and plugs into PowerPoint, allowing users to build, revise and share their plan right from within the familiar presentation tool. The plug-in integrates with management tools such as Excel, Project or Smartsheet, allowing for automatic timeline updates and data synchronization.

    Download and try the Plus version of the add-in for free.


  • Office Timeline Online is a flexible web-based event planner that works on any operating system, including Mac. It lets professionals build their timeline directly in their browser, access it quickly wherever they are, and update it on the fly using drag & drop. Once ready, the visual can be saved as an image or as a native PowerPoint slide to be used in important presentations.

    Make event timelines online now.


Event planning is considered as one of the most stressful jobs, but it doesn’t have to be. With a coherent plan in place and the right tools to manage it easily, coordinators and their teams can stay on top of their event and ensure its success.


Useful Resources:

Make Gantt charts online

Office Timeline Online Quick Start Tips

Office Timeline Add-in Quick Start Tutorial


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Build stunning, uncomplicated timelines and Gantt charts that are easy to make and simple to communicate. Get the advanced features of Office Timeline Plus free for 14 days.

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What's Changed in Office Timeline

Thanks to valuable customer feedback and after months of hard work from our development team, we are excited to announce that Office Timeline has undergone a major redesign. The latest version of the add-in (3.14.00) comes with an improved interface and new features to help professionals create and customize timelines faster, smarter, and with greater control over their work.

Here’s what’s new in Office Timeline:

          Simplified the Office Timeline ribbon

The first major change users will notice after downloading the latest version of the add-in is that the Office Timeline ribbon has been simplified dramatically. In the past, the ribbon featured a variety of functions and customization options, as seen below:

hours and minutes example

In the latest version of the add-in, you will see that many of those options have been removed to reduce crowding:

hours and minutes example

However, they have not disappeared. Preceding versions of Office Timeline featured the Style Wizard on the ribbon. Now all Style Wizard functionality has now been moved into the new Style Pane, which enables faster timeline customization and provides simpler user experience.

          3-Step Timeline Creation

Before the latest update, users would build new timelines in 4 simple steps, using the Timeline Creation Wizard.

hours and minutes example

The new version introduces even faster, 3-step timeline creation, removing the Style page from the Wizard and transferring its functionality to the Style pane.

hours and minutes example

          The Style Pane

The Style Pane enables professionals to fully customize any item on a timeline in one single place, with just a few clicks.

  • 1. First, make sure the Style Pane button is activated.
hours and minutes example

  • 2. To start customizing your timeline, simply click on a milestone, task, title or any other object you wish to style, and all customization options will appear in the Style Pane on the right.
hours and minutes example

          Changes in Styling Options

The latest version of Office Timeline also comes with new styling features and functionality improvements, including:

  • 1. Task shape outline

Now, users can not only tweak task colors, sizes and spacing, but also add outlines to emphasize important tasks. To do so, simply select a task bar, click Outline, and choose the desired width and color.

hours and minutes example

  • 2. Task % complete highlight options

Another new styling option brought by the latest update is the ability to highlight the percent complete indicator in any color, allowing users to add even more variety to their timelines:

hours and minutes example

  • 3. Apply to all

By default, the Style Pane customizes individual timeline objects. If users wish to apply the same styling options to all similar objects on the timeline, they can do so in an instant by clicking Apply to all.

hours and minutes example

It is important to note, however, that the function will impact all variables in the same styling group. For instance, when changing a task’s size and hitting Apply to all, the function will apply not only to the size of the selected item but to all the other tasks affecting their spacing, shape and color as well.

hours and minutes example

The development team is constantly working to enhance Office Timeline and improve user experience. While the current release comes with many exciting changes, it is only the beginning: more updates will be coming soon and will bring even more enhancements, from improved Apply to all functionality to multi-select customization. Meanwhile, we are eager to hear your thoughts on the latest developments.

About Office Timeline Plus

Professionals spend a lot of time creating timelines, Gantt charts and other visuals to communicate their data more effectively at important meetings. Office Timeline makes the process faster and simpler, allowing users to:

  • work right inside PowerPoint, providing an easy, familiar and seamless experience
  • create simple, elegant visuals that are easy for audiences to understand and remember
  • instantly update timelines when their milestone or task data changes
  • scale from years and decades down to hours and minutes
  • easily print and share the PowerPoint timelines for improved collaboration.

Quickly turn project data into professional timelines

Build stunning, uncomplicated timelines and Gantt charts that are easy to make and simple to communicate. Get the advanced features of Office Timeline Plus free for 14 days.

GET FREE TRIAL