Make a graphical itinerary template for travel documents

Whenever I meet folks in business segments I am unfamiliar with, I try to learn about their work and whether there are places our timeline maker could add value.  This was the case with a travel agent who was in business of putting high-end tours together.  I asked if she used some type of itinerary planner or itinerary template with her clients, and if I could see the travel itinerary for one of her tours.

It was a nicely assembled document with a lot of pretty pictures and blurbs about fantastic destinations.  Cleary a lot of work goes into preparing something that looked good, however I noticed it lacked a high level overview of the trip.  I thought about capturing her itinerary as a timeline and mentioned that Office Timeline could do that for her.  Specifically it would provide an itinerary planner an easy tool to make a graphical itinerary template for their client’s travel documents.

Itinerary planner

Office Timeline is a timeline maker that is embedded into PowerPoint, so using it to create, manage and present itinerary templates is intuitive and quick.  It starts with a simple wizard for entering travel dates and destinations or importing those events directly from Excel. Then with a push of a button this itinerary is turned into a graphical image which can be pasted into other documents  (see blog post pasting your timeline image into other documents).

Itinerary template

Although my friend did not use PowerPoint much I suggested it would be valuable in making itinerary templates that could be re-used.  She graciously volunteered to Office Timeline and give me feedback.

When we reconnected, I learned she did end up using it to make visual itineraries which she pasted as images into her customer’s travel documents.  Now here is the interesting thing I did not anticipate, she also found several other clever uses for Office Timeline.

She had this notion was that visual images of travel itineraries would be very easy to reference in the future.  Her idea was a portfolio of itinerary templates that would become a knowledge base of her work…very cool.

What excited her most was that it was simple to do and that accessing them graphically was considerably better than sorting through Word or Excel documents (see blog post on pasting itineraries from Excel into Office Timeline).  The other benefit of these itinerary templates was in selling and presenting new proposals.  She thought that presenting her work as visual images would be more engaging for her prospective clients.

Additional Resources

Steps for making a travel timeline
Free timeline maker for PowerPoint
Free images for travel documents


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Easily share and collaborate with your project team

Office Timeline produces timelines as native PowerPoint objects, which means you can easily share them and collaborate on a timeline with your project team just as you would any other PowerPoint slide.

If you would like your project team to edit a timeline, add data, enhance it’s style or design new elements they can easily open it with Office Timeline Free Edition an begin collaborating right away.

  1.  Your colleagues, managers or customers can download the free edition of Office Timeline.  They can download here.
  2. Quickly share your timeline slide with your project team using the Email button on the Office Timeline ribbon and selecting Email PowerPoint slide as Attachment.Project Team

If your project team is using Excel or MS Project to track and manage project schedules, see this blog tip on how you can easily import data from Excel:  Importing Data

Are you running the latest version?  Check our Release Update site here.


Quickly turn project data into professional timelines

Build stunning, uncomplicated timelines and Gantt charts that are easy to make and simple to communicate. Get the advanced features of Office Timeline Plus free for 14 days.

GET FREE TRIAL

Pasting your timeline image into other documents

Office Timeline makes beautiful graphics which can be easily copied from PowerPoint and saved as an image which can be used in documents, emails or on your website.  Here’s how.

  1. From your timeline click the Email (or Share) button on the Office Timeline ribbon in PowerPoint and to drop down the menu. To copy your timeline select Copy Timeline to Clipboard. From here you can paste it anywhere using the regular paste function of your application.   Timeline Image
  2. To insert your timeline into email (Outlook) select Email Timeline as a Picture (image of timeline only) or Email Timeline Slide as a Picture (image of the entire slide).  These will launch a new Outlook message with the image inserted.  (you can copy this image from Outlook and save it or paste it elsewhere).Timeline Graphics

Are you running the latest version?  Check our Release Update site here.


Quickly turn project data into professional timelines

Build stunning, uncomplicated timelines and Gantt charts that are easy to make and simple to communicate. Get the advanced features of Office Timeline Plus free for 14 days.

GET FREE TRIAL

Use Alternate Milestone button to avoid milestone overlapping

Use the Alternate Milestone button to automatically re-position and alternate the placement of milestones on your PowerPoint slide. This can help manage space and avoid Milestone’s overlapping each other.  (For tips on how to move and reposition overlapping milestones away from each other please see Re-position Project Milestones To Create Space.)

  1. Enter your Milestone data in to Office Timeline’s Milestone Wizard.
  2. Click the Alternate Milestone button in the Milestone Wizard to automatically place milestones above and below your timeband. 
  3. Click the Green button to accept changes.

Are you running the latest version?  Check our Release Update site here.


Quickly turn project data into professional timelines

Build stunning, uncomplicated timelines and Gantt charts that are easy to make and simple to communicate. Get the advanced features of Office Timeline Plus free for 14 days.

GET FREE TRIAL

Change the timescale of your project’s timeband.

If the duration of your project spans multiple years or just a few days you can change the date intervals on your timeband to match by setting it to Days, Weeks, Months, Quarters or Years.  (To make dateless timeline that presents a project without defining a specific start or finish date please see this blog on dateless timelines.)

  1. Set up your timeline in Office Timeline which sets the time band’s interval to months by default.
  2. From the Office Timeline ribbon in PowerPoint click on the Style Button and go to theScale Tab.  Pick a new timescale of Days, Weeks, Weeks (ISO), Quarters or Years, and then click the Green Accept button to update your timeline.  You will also find the language control for the timeband here (although not show in image). Use the language control to change the language of your time band’s scale if you have an international audience.

 

 

 

 

 

 

 


In the example below we have switched the time scale from months to weeks.

 

Are you running the latest version?  Check our Release Update site here.


Quickly turn project data into professional timelines

Build stunning, uncomplicated timelines and Gantt charts that are easy to make and simple to communicate. Get the advanced features of Office Timeline Plus free for 14 days.

GET FREE TRIAL